How to Convert Email to HTML from Any Email Client? Ultimate Guide

Overview: Discover manual & expert-recommended ways to convert email to HTML with complete visual integrity & maintained responsiveness across all devices. Use Outlook Classic & View-Source option to extract HTML from email free of cost. Explore an automated email to HTML converter to bulk save emails from any email client in HTML format in the simplest and fastest way.

Professionals often need to convert email to HTML for design & marketing purposes, or for exact visual archival of emails for legal reasons.

However, it can be confusing and complex to get HTML from email. This is because most email clients do not have an option to export email as HTML by default.

Moreover, users get puzzled between “switching from plain text to HTML when composing new emails” and “converting existing email into an HTML file”.

Here we have listed easy-to-follow and proven methods tested by experts to convert mail to HTML with attachments, header, and signature. Let us dive into it.

Why Extract HTML from Email? Common Reasons

Here are practical reasons & use cases why professionals need to convert email to HTML format.

• Designers extract email to HTML to get visual templates.
• Legal compliance by keeping a visually identical copy of the email.
• To access emails with complete formatting via a browser.
• For QA Testing to verify responsiveness across devices.
• To manage marketing campaigns via CMS like HubSpot.
• To protect text formatting while sharing with a third-party.

How to Convert Email to HTML? Free & Pro Ways

You can extract HTML from an email manually through any client easily by accessing its source code. Or by configuring your email account in Outlook and choosing HTML as the Save as type while downloading.

There are also specialized email to HTML converters that help you extract HTML from any mail account with complete data integrity.

Method 1: Get HTML From Email Using View-Source

This method is highly useful to convert email to HTML if you have a small mailbox. This method works with any webmail service and even personalized domain email.

1. Log in to your email account.
2. Navigate to the email you need to save as HTML.
3. Click on More Options(three dots).
4. Click on View Raw/ Original message.\
5. Right-click on the webpage or press Ctrl+S.
6. Choose Web-Page, HTML only as the saving option. Finally, press Save.

Limitations of View Source to Extract HTML from Email

• Not feasible for large mailboxes, as it converts a single email to HTML format at a time.
• You may not have a direct option to save as HTML
• Do not preserve the original formatting.
• Although attachments are saved in the HTML code, they are not usable as encoded.

Method 2: Convert Email to HTML Code Using Outlook

Using Outlook enables you to
Follow the quick steps for saving a single email to HTML format:

1. Open Outlook Classic.\
2. Go to File >> Add Account.
3. Configure your Email account in Outlook Classic.
4. Select the email you need to save as HTML.
5. Go to File >> Save As.
6. Name the file & choose HTML from the Save as Type.
7. Press the Save button.

Limitations of Outlook to Get HTML from Email Message:

• Only converts a single email to HTML at a time.
• Does not save attachments with email as HTML.
• Loss of formatting.
• Metadata of the email is not preserved.
• Option not available in Outlook New.

How to Convert Email to HTML? Step-by-Step Using Tool

1. Download, install & run Email to HTML converter on your PC.
   
2. Select your email client from the email source panel.
3. Enter your email ID and password to log in.
   
4. Choose the email folders you need to extract as HTML.
   
5. Choose HTML from the saving option.
   
6. Press the Backup button.

Why Choose Email HTML Converter? Advanced Features

• Bulk convert email to HTML code without any file size restriction.
• Can extract HTML from 200+ email clients.
• Completely secure, guaranteeing to keep data local, with international standards of data security.
• Advanced filters to selectively save emails in HTML format based on date, sender/ receiver & search terms.
• Compatible with all Windows and Mac devices.
• Intuitive GUI makes it the simplest way to get HTML from email.
• Complete data integrity preserving attachment, signature, formatting, structure, and metadata.
• Advanced algorithms to quickly save email as HTML.

Conclusion

Whether you are a marketer, designer, QA tester, or an everyday user, we expect you have learnt “How to convert email to HTML code?”

Although manual ways, like the view source option or Outlook, let you extract HTML from email free of cost, it is a time-consuming and unreliable way, as most of the data is lost while converting.

Which is using an email to HTML converter is the best, secure, and most reliable way to bulk save emails in HTML format with complete data integrity and visual formatting.

If you have any queries, reach out to our expert support team available 24/7 to help you professionally convert mail to HTML.

FAQs: Convert Email to HTML

Q1: How to change email format from plain text to HTML?

To convert email from plain text to HTML in Outlook while composing a new email, go to the Options menu and press the “Switch to plain text.” In Webmail, you may find an option like Plain text Mode – ensure that it is disabled.

Q2: Is there a way to extract HTML from email free of cost?

Yes, you can get HTML from email for free manually using Outlook or the View Source option and choosing HTML as Save As Type. You can also try out the demo version of the email HTML converter.

Q3: Why choose an advanced tool over an online email to HTML converter?

Using our email to HTML converter does not require you to export data to an external server. Your email data stays fully local and secure on your computer.

Also Read: Convert Gmail Email to HTML