How to Convert Gmail Email to HTML in Bulk Using Easy Ways

Are you looking to convert Gmail emails to HTML format? You’re not alone. Whether you are a developer, archivist or just want to preserve the layout of your important emails, saving emails in HTML format is an effective way. In this blog we will guide you how to convert Gmail email to HTML through multiple methods manual and automated. Also provide you some helpful tips to streamline the process. So, let’s get started.

What is HTML Format?

HTML stands for Hyper Text Markup Language. It is a standard language which is used to create and display content on the web. When an email is saved in HTML format it is mainly because it helps retain the original layout, text formatting, embedded images and hyperlinks, basically overall design as it appears in your Gmail inbox.

These files are easy to open using any browser like Chrome, Firefox, Edge etc. With the HTML file users can work offline without needing an email client. This makes it a popular format for archiving, sharing, or embedding messages into websites for documentation purposes.

Why Convert Gmail Email to HTML?

Converting Gmail emails to HTML offers multiple benefits. Here in this section we have listed some of them:

• Helps to preserve original email formatting and design when you export Gmail messages to HTML. which makes it ideal for keeping professional emails intact.
• Once you save Gmail emails to HTML you can hassle-free open them in any web browser without needing any internet connection.
• HTML is a perfect format for embedding email content into blogs, documents or more as it works well with multiple websites and content management systems.
• HTML files are easy to share, small in size and flexible to carry which enables users to share these files via USB, cloud drives and more services without losing formatting.
• HTML emails give developers access to source code for testing, editing and acts as reusable templates for future projects.

Overall, choosing to convert Gmail emails to HTML ensures that your important messages are not only preserved but also ready for offline use, sharing etc.

Common Use Cases of Exporting Gmail Emails to HTML

Understanding when and why to convert Gmail email to HTML can help you decide the best way to preserve your emails. Below we have mentioned the most common real-world use cases for migrating Gmail to HTML format.

• Business users often save Gmail emails as HTML to maintain readable records for legal purposes, future requirements and more.
• HTML files are perfect for publishing, newsletters and support communications on websites.
• Unlike other formats like PST or MBOX, HTML is a platform-independent format. Users can convert Gmail email to HTML and open it on Windows, Mac systems easily.
• Freelancers or service providers use HTML emails to keep a clean and organized record of important client communications.
• Downloading Gmail emails in HTML allows users to create a local backup that is accessible in less connectivity areas.

How to Convert Gmail Email to HTML Manually?

Here’s a quick guide to save Gmail emails to HTML format. Be with us.

METHOD1- Export Gmail to HTML using Notepad++

1. Open Gmail and select an email which you want to convert.
2. Press Ctrl+A and select the whole email content. Then, copy it.
3. Once done, Open Notepad++ on the same device.
4. Paste the copied content.
5. Next, navigate to File> Save as> choose HTML format.
6. Lastly, click Save. That’s it you have successfully converted Gmail emails to HTML.

Limitations:

• With this method, you can only save visible content, no attachments will be transferred.
• Not an ideal way to preserve original file formatting and hierarchy in the same way.
• Users need to copy-paste single emails at a time which can make the process lengthy.
• No hyperlinks will be there and lacks in maintaining file structure.

METHOD2- Migrate Gmail Emails to HTML with Email Clients

1. Open Gmail and select an email to export.
2. Click on the three dots menu and tap Show Original option.
3. Then, you will see an option named Download Original. Simply press it.
4. Your Gmail email is now downloaded in EML format.
5. Next, Open Outlook or Thunderbird on the same device.
6. Drag and drop that EML file into the email client.
7. Go to File> Save as. Choose HTML as a saving option and Save. You’re done.

Limitations:

• Requires installation of an email client whether Outlook or Thunderbird.
• Contain multiple steps which makes the process complex for beginner users.
• Does not support bulk migration, users need to drag individual emails.
• A time-consuming process if dealing with large mailboxes.

METHOD3- Use Google Takeout for Bulk Conversion

1. Open Google Takeout on your system.
2. Click Deselect All> Select Mail> Next Step.
3. Then, Choose file type & size > Click Create Export.
4. Your files will be now downloaded in ZIP file. Extract it in MBOX format.
5. After that, Open Thunderbird email client on the same device.
6. Go to Mailbox> Open required email> Click on More> Save as.
7. Select HTML as your saving format and click Save. That’s it.

Limitations:

• It is a complex process and requires technical knowledge.
• Consumes a lot of time in converting whole mailboxes, maybe a month.
• Installation of Thunderbird is required to export Gmail emails to HTML.
• No direct conversion is available, users need to put a lot of manual effort.

METHOD4- Advanced Solution to Quickly Convert Gmail Email to HTML

To overcome these issues, we recommend using the Email Backup Wizard. It is a fast, accurate and perfect tool for converting Gmail email to HTML format without any data loss saving time and effort. This powerful solution has a user-friendly interface that allows all types of users to download Gmail emails with attachments hassle-free in any format they wish while maintaining all details in their original form.

With this tool users can bulk convert an entire Gmail mailbox in just a few clicks. Additionally, it offers multiple advanced filters based on date range, excluding folders, sender, recipient, subject or keywords and more. This tool supports a free demo version to test its workings and features before purchasing the licensed edition. So, download the solution now and enjoy a seamless export process.

How to Change Gmail to HTML View? -Step Guide

1. Download and launch the software on your device.
2. Enter your Gmail account credentials to login.
3. Once done, select Gmail emails from the left side panel to convert.
   
4. After that, select HTML from the saving options to export Gmail to HTML.
   
5. Lastly, browse destination path and click Backup to start the process.

Major Highlights of the Gmail to HTML Converter

• It is an all-in-one solution to convert Gmail email to HTML in a simplified way.
• Supports bulk migration of thousands of emails into HTML format in a single cycle.
• An ideal solution for archiving, backups and sharing Gmail emails across platforms without any complications.
• Allow users to transfer Gmail to Outlook, PST, PDF, MBOX, HTML, Office 365 and more popular cloud and webmail accounts.
• The tool supports an easy-to-operate interface that allows technical and non-technical users to export Gmail to HTML without any technical expertise.
• Does not impose any file size restrictions which means users can effortlessly migrate large Gmail mailboxes to HTML format.
• Moreover, to free up Gmail space, it provides the option to backup Gmail emails to the local system for future requirements.
• Compatible with all Windows and Mac OS versions including latest and old editions.

Conclusion

Convert Gmail email to HTML easily and efficiently using the right method. In this blog we have mentioned all the relevant methods. While the manual method exists but it holds multiple drawbacks which makes the process complex and lengthy. They are time-consuming processes and do not guarantee preservation of data originality. For reliable results, we recommend you to use the automated solution. It will offer you a wide range of benefits. For any query, feel free to contact our support team.