Convert PST to MSG files with Complete Integrity

PST files from Outlook are mainly constructed to archive folders as well as entire mailboxes. However, the same cannot be helped to convert PST to MSG files. Instead, users are required to access individual emails in order to share certain messages for purposes like legal, compliance, records of communication, and transfer emails to another operating system.

In such situations, users are strictly required to export PST to MSG files as a viable option for safe email extraction.

Read the complete blog till the end to understand both file formats, how, and why it is crucial to save Outlook email to MSG files.

A PST file, which is also known as the Personal Storage Table, serves as a container that is used by users to store crucial data. It archives hundreds of thousands of emails in a structured manner for long-term utilization. Moreover, without Outlook installed on users’ systems, it immediately rejects access to any individual email file.

On the other hand, the MSG file is a single email message that is mainly saved according to the MAPI objects. Every single email file MSG file manages to sustain email’s integrity of users’ confidential data without relying on a mailbox, since they are easy to allocate and resume compared to PST files for operational uses.

Why Users are Required to Convert PST to MSG file?

• Used in legal discovery for extracting and providing evidence without risking unveiling any type of privileged information.
• Various platforms such as HubSpot and Salesforce can be used to save Outlook email in MSG format for client communication and delivering documents to specific individuals.
• Favourable for project archiving, along with other files like Excel and PDF documents for a unified view while operating on it.
• Professional users, such as forensic investigators, convert PST to MSG files in order to ensure the required messages are isolated for different stages of verification.
• Instead of sending the entire mailbox, MSG files enable accurate and minimal disclosure of needed documents only.

Export PST to MSG file Using Built-in Method

While solutions like “Save As” and “Drag & Drop Methods” are native solutions, they are only beneficial for users to convert only a handful of PST files, as such solutions are naturally restricted from dealing with thousands of files simultaneously.

1.  The “Save As” Method

1. Open Outlook on your operating system.
2. Click on “File” and go to “Open & Export”.
3. Followed by “Open Outlook Data File”.
   
4. Select “PST File”.
5. View the email you wish to export.
   
6. Now, tap on “File”.
7. Press the option “Save As”.
   
8. Decide on a location path.
   
9. Click on the dropdown for “Save as Type.”
10. Choose “Outlook Message Format (.msg)”.
11. At last, hit the “Save” option.
    

2. “Drag & Drop” Solution

1. Access Outlook on your device.
2. Now access the files containing the required emails.
3. Choose the emails from the file or folder.
4. Drag the preferred email
5. Release it or drop it at the location you wish to save it.
6. Repeat the process

Technical Debt Faced While Using Built-in Solutions

• Such methods often overwrite users’ files’ metadata, such as date, name, file size, and so on, during the export process.
• Due to restricted functionality, users cannot process multiple files or mailboxes without risking system crashes, lagging, freezing, and human errors.
• Often, high-quality or heavy attachments tend to strip away from the file, dividing users’ information in multiple locations and creating confusion.
• Requires mandatory installation of Outlook in order to have sufficient Outlook resources available during the conversion.
• Consumes an ample amount of time and energy, making such methods impractical in times of urgency.
• Not suitable for beginners and users from a non-technical background due to complex step-by-step process.

Amazing Features of the Automated Software Utility

• Guarantees to export PST to MSG files without involving even a slight risk of data loss or theft.
• Provides the “Advanced Filter Options” features for users to sort their files and folders according to various criteria like date, specific name, file type, and the list goes on.
• Manages exports on hard drive, Local Drive, Pen Drive, PC, etc., for users to access files in offline mode.
• Easily convert emails to PDF, MBOX, MSG, CSV, HTML, IMAP, and many more file formats.
• Provides a thorough log report after the completion of the conversion process to navigate any specific data instantly.
• With the assistance of the incremental backup provided to backup new and upcoming emails as well.
• Since the tool uses modern encryption technology, the processed files and folders are 100% safe and secure.

Conclusion

While traditional techniques are merely for one-time requirements seamlessly, they become challenging when it comes to consistency and scalability. On the other hand, different from such solution, the advanced method not only provides accuracy, reliability, and efficiency. But it also ensures that your information is completely secure in one location.

Regardless of choosing any method to convert PST to MSG files, it is essential to first measure the size and frequency of your data before going any further. The most convenient approach would make sure that all the information and elements contained in the file remains completely intact and easily accessible.