How to Download Phone Numbers from Gmail? Manual & Automatic Ways

  

Rollins Duke   Contributor

Published On November 12th, 2025 • 8 Min Read

4.9based on 1207 user reviews

Overview: Know “How to Download Phone Numbers from Gmail?” In this guide, we have discussed the proven manual methods to extract phone numbers from Gmail or Google Accounts by using Google Contacts or by manually searching email bodies. But technical experts suggest using an automated Gmail Phone Number Extractor as the most secure & simple way to extract mobile numbers from Gmail. Let us discuss a step-by-step method to export phone numbers from Gmail.

There are multiple ways in which Gmail can hold someone’s Phone number. Let us understand those before learning “How to download phone numbers from Gmail?”.

• Email Body:
  A phone number can also be in the body of an email message. This is quite common for informal circumstances and conversations.
• Email Signature: 
  Whereas business and professionals prefer to create a proper Gmail signature that shows their contact details, including their mobile numbers.
• Google Contacts
  However, if you have already added a user as a contact, their phone number will also be automatically stored in Google Contacts.

Why Extract Phone Numbers From Gmail?

Phone/ Mobile numbers are a convenient way to communicate with friends & family, and a powerful tool for businesses to reach customers directly and offer users a direct way to contact businesses for support without a delay.

Here is why both individuals and businesses may need to download phone numbers from Gmail.

Individual Users:

• When transferring contacts between devices.
• Backup phone numbers from Gmail to local drive for archival/ safety.
• To have offline access to the contact list of Gmail.

Businesses & Professionals:

• Export phone numbers from Gmail for Marketing & Outreach
• To build and sync customer databases with CRM systems
• For legal and regulatory compliance.

No matter what your reason is, we have covered how to easily extract phone numbers from Gmail.

How to Download Phone Numbers from Gmail?

You can extract contact numbers from Gmail using multiple methods. You can use in-built export feature of Google Contacts to download phone numbers from Gmail to PC or mobile. Or you can manually find and list phone numbers explicitly added as contact information.

The simplest and automatic way to export phone numbers from Gmail is using our expert-recommended Gmail Phone Number Extractor Tool.

Let us discuss each method to download phone numbers from Gmail step by step:

Using Google Contacts to Extract Phone Numbers from Gmail

Google Contacts is a Google’s in built tool to help users download phone numbers from Gmail in Google CSV, Outlook CSV & vCard (VCF) format.

It is a secure, official, and expert-verified method that helps you backup and even sync Phone numbers from Gmail to Android, iPhone, Computer, and other devices cost-free.

Steps to download phone numbers from Google Account using Google Contacts.

1. Open Gmail on your device.
   
2. Click on the “Google Apps” button. (Nine-dot grid)
   
3. Scroll down and choose Contacts.
   
4. In Google Contacts, select all the contacts you want to extract phone numbers from.
5. Click on three dots i.e., More Option, on the top right.
6. Select the export option.
7. Choose any one form: Google CSV, Outlook CSV & vCard (VCF) format.
   
8. Press the Export button.

You have successfully exported Phone No. from Gmail with other contact details.

Which Export Format to Choose While Extracting Phone Numbers from Gmail using Google Contacts?

• Google CSV:- Best if you want to backup Phone numbers from Gmail in CSV form for archival in standard format.
• Outlook CSV:- Suited when you need to export phone no. from Gmail/ Google account to import in Outlook.
• vCard (VCF):- Perfect for iPhone, iPad, or Android Mobile devices.

Using Google Contacts to export phone numbers from Gmail gives you the option to choose from multiple saving formats and only extract selective phone numbers from Gmail to computer.

Download Phone Numbers From Gmail on Mobile Devices

You can simply sync and extract phone numbers from Gmail directly to your phone using Google Contacts.

On Android Devices

1. Open Settings on your Android device.
2. Go to Users and Accounts.
3. Choose the Gmail account from which you want to extract phone numbers.
4. Choose the Account & Sync option.
5. Turn on the toggle of Contacts.

Note: You need you ensure you have already added your Gmail Account to your Android device.

On Apple Devices
Here are the steps to get phone numbers from Gmail on iPhone/ iPad:

1. Go to the Settings application on your iPhone/ iPad.
2. Choose the Contacts option to Press Accounts >> Add Accounts >> Google.
3. Sign in and enable Contacts.
4. You have now downloaded/ synced all phone numbers from Gmail to the Contacts app of your Apple device.

Limitations of Using Google Contacts to Extract Phone Numbers from Gmail

Although using Google Contacts is an effective and working way to download phone numbers from Gmail, it has its limitations:

• Can only export phone numbers from Gmail that are saved in Google Contacts
• It is a complete manual process.
• Will not extract phone numbers inside the email body or signature.
• Users often face sync and authentication issues.
• Duplicay issues

How to Extract Phone Numbers from Gmail? – Manual Finding

Gmail does not natively offer any tool to download phone numbers from Gmail inside the email body or signature. But experts recommend using Gmail search options to extract mobile numbers from Gmail with ease.

In the Search Bar at the top, search by using filters like:

• Keywords like Phone Numbers, Contact & Mobile.
• Search using country codes of mobile numbers, like +1 for the USA and +91 for India.

Many experts also suggest scroll down to the end of each Gmail message to get phone numbers from Gmail signature.

Limitations of the Manual Way to Get Phone Numbers from Gmail

Though you can manually find and get phone numbers from Gmail in any desired format, like PDF, DOC, Excel, and others. This method has some limitations:

• Time Consuming
• Risk of missing out contact numbers
• Not suited for large Mailboxes
• Will not scan embedded images
• The process is extremely manual

Automatically Download Phone Numbers From Gmail

Email Backup Tool is the most trusted, secure, and automatic way recommended by millions of professionals to extract phone numbers from Gmail in CSV format.

It is an advanced solution to help fulfill complex phone number extraction from Gmail in the simplest way, with its advanced ability to scan the complete email body and download phone numbers from Google Account.

It is an industry-approved Gmail Phone Number Extraction tool recommended by IT admins, HR professionals, and marketers to get phone numbers from Gmail to integrate in CRM, run marketing campaigns, and much more.

Download the Gmail Phone Number Extractor and export phone numbers from Gmail for free using the trial version!

For any further queries, feel free to reach our technical experts through the live chat section below.

Why Choose Automated Gmail Phone Number Extractor?

• 100% secure way to get phone numbers from Gmail; follows international security standards like GDPR, CCPA, DPDP, etc.
• Selectively download phone numbers from Gmail filtered by date, subject, sender, & receiver.
• No chance of phone number duplicacy with the incremental backup feature.
• Any one can extract phone numbers from Gmail without needing any technical skills with simple GUI and installation of Gmail Phone Number extractor.
• Enables users to instantly bulk export of Gmail phone numbers from large mailboxesScans the complete Gmail content to backup phone numbers.
• Works well on all Windows and Mac devices without high-end specifications.

How to Extract Phone Numbers from Gmail to PC? Steps

1. Install and run the Gmail Phone Number Extractor tool on your PC.
   
2. Select Gmail as the email source from the left panel.
3. Enter your Gmail ID and Sign in with Google.
4. Now choose the emails from which you backup/ extract mobile numbers.
   
5. You can also use an advanced filter to selectively export Gmail phone numbers.
   Choose the “Extract Phone Numbers” option.
   
6. Select the destination and press the Backup button.

Conclusion

Phone number extraction from Gmail is beneficial for both personal and professional use for offline archiving, migrating, or CRM integration. Though there are manual and free of cost ways to extract phone numbers from Gmail, like Google Contacts and manual finding. Experts suggest using a reliable, advanced, and automated Gmail Phone Number Extractor to download phone numbers from Gmail within minutes. Get the tool today, and if you need any help exporting contacts from Gmail. Feel free to connect with our expert technical team available 24/7.

4.9 based on 1207 user reviews