Export Email to PST: Complete Guide for All Email Clients

Complete guide on “How to export email to PST file?”. Learn manual and automated solutions to archive email from any client in PST format with complete data integrity. Use Outlook to backup email to PST manually. Discover a dedicated email to PST converter tool to securely convert email folders to PST from any webmail quickly & selectively.

Do you want to export Webmail to PST format for legal compliance? Or want to export email folders to PST selectively to access in another email client.

If yes, then this guide is for you. Here we have secure, tried, and tested ways to export email to PST file both on Mac & Windows to help you take full control of your email data.

Let us discuss the best ways to archive email to PST step-by-step.

Understanding PST File Format

PST (Personal Storage Table) is a proprietary file container developed by Microsoft to store large mailboxes offline without needing a server.

It can hold email folders with attachments, contacts, calendars, and even notes.

Since PST files are comprehensive, occupy less space, and allow you to store entire mailboxes offline, exporting Webmail to PST is common in businesses and even at the individual level.

Use Case: Why Export Email to PST?

Here are the reasons why email users on Gmail, IMAP, POP3, or personal domain accounts may need to convert emails to PST:

• Backup email to PST for legal or recovery needs.
• To archive the complete email mailbox offline. Helpful in case of server outages.
• Users export webmail to PST to manage & reduce mail storage limits without losing emails.
• Easy way to migrate mailboxes between email clients.
• Selectively move mailboxes/ email folders to another email client.
• For data security as when you export email to PST with Outlook New, it prompts you to set a password to prevent breach.

How to Export Webmail to PST? Manual & Pro Ways

There are two common processes to export email to PST. You can manually backup email to PST using Outlook. However, using a professional email to PST converter is the expert-recommended.

How to Export Email to PST Format? Using Outlook

If you use any IMAP or POP3-based email service, you can easily archive it in the PST file format using Outlook.

Here are the exact steps you need to follow to convert email folder to PST:

1. Open Outlook on your computer.
2. Go to File >> Add Account.
3. Follow the instructions to configure your email account in Outlook.
4. Once configured, go to the File tab.
5. Click on Open & Export and select the Import/Export option.
6. Choose the Export to a File option. Press Next.
7. From Create a file type, select Outlook Data File PST.
8. Again, press Next
9. Use the checkbox to selective the choose the email folder you need to backup as PST.
10. Click on Next and select the destination path
11. Finally, press Finish to export Webmail to PST.

Advantages of Outlook

• Secure and reliable method.
• Selectively choose email folders to archive in PST.
• Have an option to remove duplicate emails.

Limitations of Outlook to Export Email Folder to PST

• Requires technical knowledge of Outlook
• While configuring the accounts, there are often authentication errors.
• Can be extremely time-taking for large mailboxes.
• Cannot save emails to PST, sorted by date or search terms.

Steps to Export Email to PST Using the Tool

1. Download, install and run the tool on your PC.
2. Select your email service from email source.
3. Enter your email ID and password, then log in.
   
4. Select the email folder you need to turn into PST.
5. Choose PST from the Saving option.
   
6. Press Backup button.

Advantages of Email to PST Converter

• Here is why millions of everyday users and industry specialists choose our tool:
• Supports 200+ email clients for email to PST conversion.
• Compatible with both Mac & Windows.
• Custom filters to move email to PST, sorted by date, sender/receiver, search terms, etc.
• High-end algorithms make it the fastest way to archive email to PST.
• Delta backup enables you to convert only new emails to PST.
• Fully secure, keep your data local, and follow all international data and privacy guidelines.
• User-friendly interface ensures you do not need any technical skills to save emails in PST file format.
• 24/7 tech support available to help archive email to PST.

Comparison: Outlook vs Dedicated Email to PST Converter

Conclusion

We hope you now know how to export email to PST file without any restrictions. Outlook is definitely a free, secure, and reliable way to convert email folders/mailboxes to PST.

Speed and selectivity are of great importance when trying to archive emails to PST at the enterprise level. Which is why the email to PST converter is trusted by millions worldwide to email to PST export in the fastest, desired, and most secure way.

Download the tool today and export Webmail to PST.

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