Export Office 365 Calendar to Excel for Brief Analysis

Many professionals services and large business entities export Office 365 calendar to Excel as a mode of auditing clients’ billable and briefly analyzing the team’s productivity. It is about much more than advanced MS 365, like scheduling meetings, observing patterns in attendance, organizing formal event meetings, and the list goes on, to keep important data in a formal structure for reporting, auditing, and analysis.

However, with the data locked interface in Office 365, it becomes difficult to review structures, regular reports, and scaling meetings. That is why it is a complicated process for many users to figure out how to export Office 365 calendar data to Excel. In order to get to know about some of the techniques for Office 365 calendar export to Excel, read this informational guide till the end and use your data with 100% precision.

Why Users Export Office 365 Calendars to Excel?

More than reminders, calendars now contain many logs for businesses as well as individual users. Due to the blocked interface of the application, users export Outlook 365 calendar to Excel to fetch the following items:

• To merge information from different teams or departments into one official sheet.
• Identify issues coming across in tasks and how to improve for more brief and thorough work.
• Conserve archived data information in a searchable and accessible format.
• Utilized with the motive of in-depth analysis, since calendar files are not well-maintained for such purposes.

By going with the option of Outlook 365 calendar export to Excel, users can seamlessly bifurcate, filter, and observe events without making any errors, unlike Microsoft 365 itself.

Use Cases to export Outlook 365 Calendar to Excel

• Project Management involves Microsoft 365 Calendar to Excel to structurally synchronize and organize project timelines aligned with event dates.
• Professionals from the legal and compliance department requires to thorough inspection of reviews of meeting histories with clients.
• Open users, such as independent agencies and freelancers, export Office 365 calendar to Excel with the purpose of calculating the number of hours utilized on client meetings.
• On-field analyst workers, like resource planners, go through information to support the availability of an appropriate amount of staff and spaces required.

Export Office 365 Calendar to Excel Manually

The techniques mentioned below are considered to be some of the common ways to export Outlook 365 Calendars for users:

1. Export Outlook 365 Calendar to Excel through Outlook

1. Unfold Outlook on your system.
2. Navigate to “Calendar”.
3. Choose “File” and click on “Open & Export”.
   
4. Further hit “Import/Export”.
   
5. Select “Export to a File” and go to “Next”.
   
6. Go with “Comma Separated Value (CSV)”.
   
7. Now, click on the “Calendar” of your account.
   
8. Choose the required range for the export.
9. Finally, save .csv file and view it in “Excel”.

2. Outlook on the Web

Part 1: Export calendars through Outlook Web

1. Open Outlook in the browser.
2. Enter your login details if not added already.
3. Select the “Settings” option.
4. Go to “Calendar” and click “Shared Calendars”.
5. Select the required ones and click on “Publish”.
6. The files will be downloaded in .ics format, which needs to be converted to Excel.

Part 2: Open with Excel

1. Now, open “Excel” and click “Open”.
2. Select “Browse” and select the exported file.
3. Afterwards, go to “File”.
4. Choose “Save As” and “Location” where you want to save it.
5. Followed by adding the file name accordingly.
6. At last, click “Save”.

3. The Copy/Paste Method

1. View Outlook and go to “Calendar”.
2. Choose the option of “View.”
3. Further, click on “Change View” and “List”.
4. Click on the appointments you need.
5. Press the combination of Ctrl/CMD + A.
6. Then, click on Ctrl/CMD + C.
7. Now, go to “Excel” and paste the items using right-click or CTRL/CMD + V.

Issues Users Encounter While Using Manual Solutions

• Such solutions often fail to schedule repeated meetings with complete preciseness, resulting in misleading or missing data in Excel.
• Scheduled meetings often get shifted during the export process, especially when clients from multiple time zones are involved.
• Does not guarantee the export of the response status, roles of the users attending, archival history, and other important details from the exported document.
• Another drawback of using manual techniques they cannot process calendars in bulk, which makes the entire export procedure time-consuming in times of urgency.
• Required manual filtering and sorting of data like text fields, delimiters, date columns, etc. briefly organized before the analysis.
• Not useful for official purposes like reporting or auditing as a large volume of inaccuracy takes place during the backup.
• Not apt for users from non-technical backgrounds due to complicated instructions provided for Outlook 365 Calendar export to Excel, varying from version to version.

What is Export Post Processing from Calendars to Excel?

The majority of the users consider to export Office 365 Calendar to Excel as the first and final step to access the files. Additionally, it is essential to involve the process of identifying how Excel converts raw information into valuable insights. It is mainly known for the process of Encryption and Final Integrity Checks of the saved calendar information.

It inspects the following sections to keep users’ data properly aligned:

• Terminate items like “Ghost Invitations” or identical schedules shown from the calendar.
• Verify that the number of “Duration” of organized meetings is in numerical form and not in text.
• Since certain calendars include major clients’ details, it is significant to keep that information password-protected.
• Distribute data according to duration, time, date, and organizer’s details, as well as sort first-time and repeating meetings effectively.

Conclusion

Consisting of crucial information, calendars are more about scheduling meetings as mentioned in the beginning. For organizations that are required to audit, report, or analyze (as mentioned in the beginning), the meeting’s timeline becomes crucial. While traditional methods perhaps are enough for one-time tasks, they provide plenty of difficulties when it comes to exporting calendars from multiple user accounts in bulk.

This is why, by going with the professional approach for Office 365 calendar export, users can sit back and access information instantly without a hitch of data loss and transform it into valuable insights for better observations that need to be done. With its free trial version, you can explore some of the amazing attributes and can reach out to our 24/7 customer support in case of any queries.