How to Extract Email Addresses from Outlook 365 Easily?

Outlook 365 (Email Tool in Office 365 Suite) is highly used by both small businesses and big enterprises to manage emails and for communication purposes.
Often, business and marketing individuals need to extract email addresses from Outlook 365 for marketing campaigns, long-term archiving of contacts, or easy CRM integration. 

Although it can be done manually, users often get confused between Outlook versions, face technical complexities with admin-level extraction, and find it time-consuming, as there is no direct option to extract all email addresses from Outlook 365 for free.

But do not worry! In this guide, we will discuss- The need for email address extraction in Office 365 & How you can do so in different versions of Outlook.

We will also discuss how the Outlook 365 Email Address Extractor can make exporting email addresses from the Office 365 tenant fast, simple, and hassle-free. So let’s dive into it.

Why Export Email Addresses from Outlook 365? 

On an organizational level, exporting email addresses from Outlook 365 serves various benefits, like:

• To have a proper list of all email addresses from Outlook 365 for easy CRM integration.
• Sales and Marketing Teams extract all email addresses from Outlook 365 to run promotions, campaigns, and for lead tracking.
• In some cases, businesses and individuals also need to extract email addresses from Outlook 365 due to legal policies.
• A common set of extracted email address list can help in maintaining streamlined communication across teams.
• Users fetch email addresses from the Office 365 tenant mail account for audit purposes and to analyze communication patterns.

How to Extract Email Addresses From Outlook 365? 

Using the manual way to extract email addresses from an Office 365 mail account can be done easily using Outlook Web App and Outlook Classic.

Note: You need to have your Office 365 account already configured in Outlook Classic. 

Extract Email Addresses From Office 365 – Outlook Classic 

1. Open Outlook Classic and select your Office 365 account. 
2. Click on File >> Open & Export. 
3. Select the Import/ Export option. 
4. Select “Export to a File” >> Next. 
5. Choose any CSV(Comma-Separated Values) or Outlook Data File PST. 
6. Click on Next. Select the destination and name the file. 
7. Click on the Export checkbox and Map Custom Fields. 
8. Clear all, and then drag and drop the following from left to right 
   • From: (Name)
   • From: (Name)
   • To: (Name)
   • To: (Address)
9. Press Ok and then Finish. 

Note: To ensure that you have extracted all the email addresses from the complete mailbox box, you will have to repeat the process for each folder one at a time. 

OWA Method to Extract Email Addresses from Outlook 365

Outlook Web App allows you to export all email addresses from Outlook 365 from anywhere without configuring your account. 

1. Go to https://outlook.office.com and log in to your Outlook 365 mail account. 
2. Click on App Launcher >> People. 
3. You can now see all the “Saved Contacts” 
4. Choose the email addresses/ contact list you need to export. 
5. Choose “Manage” option >> Export Contacts. 
6. Select All Contacts or Contacts from specific folder. 
7. Hit Export.

You have learnt to extract email addresses from Outlook 365 using Outlook Web App  

Note: You cannot directly export email addresses from your Office 365 account using the New Outlook.

Limitations of Manual Ways to Export Outlook 365 Mail Addresses

• You can not directly pull the email contact list into Excel. 
• The Saving File format is restricted to PST and CSV. 
• No option to filter folders for Outlook 365 email address extraction. 
• Highly time-consuming to extract email addresses from Outlook 365 for large mailboxes. 
• Outlook New is incapable of extracting email addresses. 
• With Outlook Web App, you can only extract saved email addresses, not all from the Outlook 365 account. 
• The manual method is not suitable for multiple mailboxes. 
• You need to have admin control to export email addresses from multiple accounts in one go. 

Easiest Way to Extract Email Addresses Fron Outlook 365 

The easiest, fastest, secure, and most hassle-free way to export email addresses from Outlook 365 is to use a specialized Outlook 365 email address extractor.

It is a robust tool that allows you to extract Outlook 365 email addresses both in bulk and selectively from all Admin or Standard User accounts. So you no longer need to worry about technical complexities or a limited Outlook 365 email extraction from multiple mailboxes. 

Download the Email Backup Solution with the Outlook 365 email address extractor feature today. Free trial also available. 

How To Extract All Email Addresses From Outlook 365 To Excel

Export all email addresses from Outlook 365 in just a few simple steps with
Outlook 365 email address extractor. 

1. Install and launch the tool on your computer.
   
   
2. Select “Office 365” from the email source panel.
   
   
3. Use Microsoft OAuth to log in. This is the only time your device needs to connect to the server online. 
4. Select all the “Folders” from which you need to extract email addresses under your Office 365 mailbox.
5. Select “Extract  Email Address” from the saving options.
6. You can use the advanced filter to selectively extract email addresses from Outlook 365. 
7. Press “Backup”.

Advantages of Outlook 365 Email Address Extractor  

With the advanced features of specialized tool to extract email addresses from Outlook 365, in bulk or selectively.

• Batch Mode: Extract addresses from multiple Outlook 365 accounts in one go.
• Selective Extraction: Extract email addresses from sent/received and based on criteria such as Date, From, To, or Subject in Office 365 mail account.
• Data Security: Works entirely local and uses modern OAuth technology to connect with the server.
• Incremental Extraction: Have an option to only extract new email addresses to avoid duplicacy.
• 24/7 Customer Support: Our tech support team is always there. If you need any help extracting Outlook 365 email addresses contact through live chat below.
• Software Customization: You can request a special feature by simply contacting our support team through live chat.
• Maintains Folder Structure: Export all Outlook 365 email addresses with preserved folder hierarchy for easy organization & navigation.   
• User-friendly: You can export email addresses from Outlook 365 to Excel without any additional technical skills.

Conclusion 

Learning “How to extract email addresses from Outlook 365” is beneficial for better team collaboration, audits, and running marketing campaigns in an organization. Though manual opinion, like the Export/ Import feature, Export Contact, PowerShell or eDiscovery tools for admin-level Outlook 365 email address expansion are helpful. They can be complicated and time-consuming. 

Use the Outlook 365 email address extractor to export all email addresses from the Office 365 mail account. But still, if you have any queries left, you can contact our tech support team through the Live Chat section 

FAQs: Extract Email Addresses From Outlook 365 

Q1: How to extract email addresses from the Office 365 mail, admin center?

Steps to extract email addresses from the Office 365 admin center (admin only): 

1. Sign in to the Office 365 admin center.
2. Navigate to Users >> Active Users.
3. Select the desired users to export all email addresses from Outlook 365 using the Admin Center.
4. Choose All users >> Save as CSV (Comma Separated Values).

Q2: How to export email addresses not in contacts from an Outlook 365 account? 

In order to export Outlook 365 email addresses that are not in contacts, open Outlook Classic, select your account >> Files >> Open & Export >> Export/ Import >> Export as File (CSV) >>Filter column “From: (Address)” >> Name the file and Save. 

Q3: Can I extract email addresses from Office 365 for Free? 

Yes! You can manually export only email addresses from your Outlook 356 mail account using the export as file option in Outlook Classic. You can also use Export Contacts in Outlook Web for free Outlook 365 email extraction.