How to Extract Phone Numbers from Emails? Secure & Automated Ways

Discover quick & simple ways to extract phone number from email accounts in bulk. Learn how experts conduct manual search step-by-step and discuss why REGEX is not the best approach for phone number extraction from any email service (Gmail, Yahoo, Office 365, and more). Find out why choosing an automated email phone number extractor is the best way to get phone numbers from email ID.

In this digital age, both mobile numbers and email addresses are important means of communication, both at an individual and business level.

Individuals need to get phone number from email addresses in bulk simply to have a copy of contact numbers of their friends and family.

While businesses professionally export email phone numbers to CSV for tasks like lead generation, CRM integration, and compliance reasons.

However, users find it complicated and tedious to extract phone number from email accounts, as not every email service has a direct mobile number extraction option.

Running commands like Regular Expressions (Regex) in Python or VBA can be very technical for the average user. Additionally, manual searches take a lot of time and are prone to mistakes.

Which is why dedicated software like bulk email phone number extractor is the expert-recommended solution to get phone numbers from email to Excel.

Use Cases: Why Get Phone Number From Email?

Here are the reasons why individuals and organizations find it essential to extract phone number from email accounts.

Businesses

• Lead Generation for services.
• CRM Application Integration.
• To run marketing campaigns.
• HRs need to extract job applicants’ mobile numbers from their emails.
• For legal compliance.
• It is quite common for businesses to get a reliable email phone number extractor software for these reasons.

Individual User

• While transferring mobile data with contact numbers.
• To send out personal invitations.
• Creating a phone number directory of all known acquaintances.

Extract Phone Number From Email Free & Pro Ways

There are several methods for exporting contact numbers from email.

Below, we have given tried and tested solutions that you can choose from based on your needs, the volume of your mailbox, technical knowledge, and affordability.

Manual Extraction of Email Phone Numbers to CSV

Manually searching email body, signature, and email contact is an old-school yet practical way to get phone number if you have limited emails.

Here are the easy-to-follow instructions to extract phone number from email account:

• Use search filters with the country code of mobile numbers. Like +1, +55, +49, etc.
• Export contacts from the email account if your email client has a built-in tool.
• Look up using keywords like – Contact Details and Phone Number in the email search bar.
• Manually check each email’s body and signature.

Limitations of Manual Export

• Only useful with small mailboxes
• Time Consuming
• Prone to human error
• The search function is inefficient with Roundcube or cPanel webmail.
• Not all email clients have a contacts menu.

Technical Methods to Extract Phone Numbers from Emails

Users with advanced technical knowledge also prefer using Regular Expressions (Regex) in case they are dealing with larger mailboxes.

REGEX(short form of Regular Expression) is a pattern defined to search for similar sequences.

Technical professionals run the regex script (a small functional code) in Python or on a VBA editor, depending on their expertise.

In Python

Using a REGEX Script in Python to get phone number from email in bulk involves saving email data in EML/ PST/ MBOX on your PC.

Further steps involve launching your Python editor, importing these email files into the Python editor, and using Regex script to extract phone number from email in bulk.

In VBA Editor

VBA editor in Excel with your email account configured in Outlook is another smart and professionally tested way.

It does not require you to separately archive emails on your computer.

You configure your email account in Outlook and run the Regex Macro on your Excel editor.

Note: You need to enable Regex discreetly, as it is not enabled by default.

Limitations of Regex To Get Phone Number from Email

• Requires technical knowledge to operate Python/ VBA editor.
• The process can be extremely slow.
• Can not extract phone numbers from multiple email accounts.
• High chances of false extraction.
• It can be inaccurate at times.
• No option for selective export.

Industry-Recognized Email Phone Number Extractor

Email Backup Software is an automated tool to get phone number from email quickly, securely, and without any technical hassle.

Batch export email phone numbers to CSV/ Excel form from any email account without losing integrity from complete email data, like attachments, header, email body, and signature, in just a few clicks.

Install the tool today. Demo version is also available to extract phone number from email free of cost before committing fully.

How to Extract Phone Numbers from Emails? Tool Steps

Here are the steps you follow to seamlessly extract mobile number from email via tool:

1. Download and install the email phone number extractor.
   
2. Select your Email Client from the email source. (For custom domains, choose IMAP)
3. Enter email address, password & other credentials to log in.
4. Select the email folders from which you need to export Phone numbers.
5. Choose “Extract Phone Number” from the saving options.
   
6. Hit the Backup button.

Advantages of Email Phone Number Extractor

Here is why choosing advanced tool is preferred by millions of businesses and individuals to bulk extract phone number from email.

• Batch mode to export mobile numbers from multiple email accounts in one go.
• Advanced filtered to get contact numbers sorted by date, subject, sender, and receiver.
• Incremental backup to specifically get new phone numbers from email.
• Supports 200+ email clients to save phone numbers from.
• 24/7 Tech support is available to help you extract contact number from email.
• A simple GUI makes it easy to use.
• No technical knowledge or extreme system setup required.
• 100% secure following international laws of data privacy & security.

Conclusion

We hope you no longer find it difficult to extract phone number from email – No matter your email client, mailbox size, or technical knowledge.

You can use manual extraction if exporting at an individual user level.

Or use the email phone number extractor to find and get phone number from email bodies, signatures, and headers instantly.

If you have any remaining queries, please feel free to contact our expert support team, available 24/7.

FAQs: Extract Phone Numbers from Emails

Q1: How to get someone’s phone number from their email?

If they have mentioned their mobile number in the email body or signature, you can extract it manually by using search filters with the sender’s email address or keywords such as ‘contact’ and ‘phone’.

Q2: Does the tool find phone number from email attachments?

Yes, email phone number extractor gets phone number from email attachments, signature, header, and email body.

Q3: Is email phone number extractor safe?

Yes! The tool is 100% safe and secure. All the data stays local on your machine. Compliant with GDRP and CCPA policies.

Q4: Can you export contact numbers from multiple email accounts at once?

Yes, the tool has a batch mode to help you get phone numbers from multiple email accounts in bulk.

Q5: How many email clients does the tool support?

The tool supports over 200 cloud-based email clients and is available for both Mac and Windows OS.