How To Transfer Emails From TalkTalk To Outlook 2025 Guide?

“How to transfer emails from TalkTalk to Outlook?” has become a commonly asked query after TalkTalk mail announces transition to only paid service in 2025. TalkTalk is another webmail service following IMAP and SMTP. After 28 July 2025, TalkTalk Mail will be blocked for non-subscribers. This is why users are looking for ways to transfer TalkTalk emails to Outlook.

Outlook allows offline access and has much better search and categorization features, which are professional to use, making it an obvious choice. Fortunately, “How to transfer TalkTalk emails to Outlook” is simpler than you think. Though you can manually import emails from TalkTalk to Outlook. It can be quite challenging as the process is highly technical. Additionally, users often encounter errors like “Incorrect Server Settings” or “Emails Not Syncing”. Even after a proper setup, Talktalk mail in Outlook users find their data missing. Which is why we need advanced software.

In this guide, we will discuss both manual and professional ways to transfer emails from TalkTalk to Outlook easily. So let’s get started.

Why Import Emails From Talktalk To Outlook?

Various reasons users need to transfer emails from Talktalk to Outlook:

• Free Service Termination: TalkTalk mail announced the discontinuation of free service for non-subscribers to broadband. Therefore need to have a different mode to access TalkTalk emails.
• Offline Access: Outlook is a desktop client. It allows you to access TalkTalk emails without an internet connection on a PC via Outlook.
• Advanced Outlook Features: Outlook offers professional features like advanced search, better email sorting & spam filtering, which is why users transfer TalkTalk emails to Outlook.
• Data Protection: To safeguard emails for personal standby and long-term archiving, as Outlook allows you to store emails locally in a PST format.
• Central Email Management: If you have multiple email accounts, and one of them is TalkTalk, and you need to access them under one platform. Which is why the user transferred the email from TalkTalk to Outlook.

Learn: How to Transfer Emails from One Account to Another Account? 

Set up TalkTalk Mail in Outlook Step-by-Step

“How to transfer emails from Talktalk to Outlook manually?” To manually import emails from Talktalk to Outlook, you’ll need a few key details. Those are account credentials(TalkTalk Email Address and Password) and IMAP and SMTP server details.

Follow the steps below you manually transfer emails from Talktalk to Outlook:

1. Download and open the Outlook desktop client on your PC.
2. Select “Add Account” from the bottom left.
3. Enter your TalkTalk email address and press “Connect”.
4. Select IMAP as the incoming server and enter the given IMAP server details:
   • Username: TalkTalk email address
   • Incoming Mail Server: mail.talktalk.net
   • Port Number: 993
   • Type of Encrypted Connection: SSL
5. Hit Next and then enter the following SMTP Server Details that are required for outgoing:
   • Outgoing Mail Server: smtp.talktalk.net
   • Port Number: 587
   • Type of Encrypted Connection: TLS
6. Enter Password.
7. Hit Next and wait for Outlook to verify both IMAP & SMTP connections.
8. Once done, press “Finish“.

Outlook will now sync and show your TalkTalk mailbox folders on the left.

Limitations of the Manual Method to Transfer Emails From Talktalk To Outlook

You can manually transfer TalkTalk emails to Outlook using the method outlined above. It can result in various errors and have certain limitations, like:

• Technical Configuration: Users need to configure the account with server settings, which often fail, resulting in errors like Incorrect Server Settings or Emails Not Syncing. Cross-check Server Details and try re-adding the account to resolve this issue
• Data Loss: While manually adding TalkTalk mail in Outlook, data like attachments, emails, and folder structure are at risk of loss due to some interruption or mistake.
• Time-Taking Process: The manual process to transfer TalkTalk emails to Outlook can be time-consuming. The final sync can take a long amount of time, depending on the number of emails, attachment size, and internet connection speed.
• Two-Factor Authentication (2FA): You need to enter the enhanced security password set at TalkTalk, instead of a generic password. It is a common challenge users encounter when setting up TalkTalk mail in Outlook.

Learn: How to add a Shared Mailbox in Outlook? 

Advanced Solution to Transfer emails from Talktalk to Outlook

If you find it challenging how to transfer mail from Talktalk to Outlook due to errors in technical configuration, or have experienced data loss in manual configuration. The best solution to import emails from Talktalk to Outlook is using our advanced Email Backup Solution.
Using this advanced tool allows you to add Talktalk mail in Outlook instantly without any data loss. It has an easy-to-use interface and does not require any additional knowledge to operate. Download to make the TalkTalk mail to Outlook transfer easier.

How to transfer emails from Talktalk to Outlook?

Follow the step-by-step guide to migrate Talktalk emails to Outlook easily using our advanced tool:

1. Launch the advanced tool on your PC.
   
2. From the “Email Source” panel. Select IMAP.
   
3. Enter email address, password, IMAP host, Port No. and hit “Login”.
   
4. Select the folder you need to transfer from TalkTalk emails to Outlook.
   
5. User advanced filter option for selective backup of emails.
   
6. From the file saving option, select “PST.” This is because PST is the native file format for “Outlook”.
7. Finally, press “Backup.”
   

Once the backup process is you have successfully downloaded TalkTalk emails to your PC in the PST format. The use of the advanced tool allows complete transfer of emails without any data loss, along with attachments, metadata, and complete folder structure preserved.

Import TalkTalk Emails in Outlook From PST

Though you can directly access and read it with Outlook without actually importing it. But if you need to merge and manage TalkTalk emails in Outlook, you need to import TalkTalk emails into Outlook. Follow the steps below to import TalkTalk email in Outlook:

1. Open Outlook. Go to “Settings“.
2. Click on “File“.
3. Under “Outlook Data File,” select “Import” and click on “Start Import“.
4. Select the PST folders from your PC to import TalkTalk email files into Outlook.

Upon completion, you have successfully understood how to transfer Talktalk mail to Outlook.

FAQs: How To Transfer Emails From Talktalk To Outlook

Q1: How to add my old Talktalk mail to Outlook?

To add old Talktalk mail to Outlook, you can configure your TalkTalk mail account in Outlook. Make sure you have an active subscription. Otherwise, you will not be able to access old emails. You can also use a robust tool to ensure a complete transfer of Talktalk emails to Outlook without any technical knowledge.

Q2: Is TalkTalk email IMAP or POP?

TalkTalk mail is a webmail service following IMAP as the incoming server protocol and SMTP for outgoing service protocol.

Q3: What has happened to TalkTalk email?

TalkTalk Mail has recently announced that after 28 July 2025 non non-subscription users will not be able to send emails, and after 31 October 2025, a permanent deletion of email for non-subscribers.

Conclusion

After TalkTalk mail declared a complete transition to paid services, users are looking for a way to migrate TalkTalk emails to Outlook. Though the manual way to transfer TalkTalk to Outlook is entirely viable. It has its own limitations, like unexpected errors and data loss. In this guide, we have also covered “How to transfer emails from Talktalk to Outlook,” with the use of an advanced tool. So give our robust tool a try to safely transfer emails, whether for long-term archiving, quick email transfer, or simply to avoid errors encountered during the manual process.