Perfect Guide to Migrate Fastmail to Google Workspace

With the growing infrastructure of business organizations, the amount of emails, attachments, and files also increases. This is where email services like Fastmail step in to help users manage, organise, and migrate emails from Fastmail to Google Workspace, ensuring the flow of emails within and out of the organisation. Read the blog till the end to know more about both Google Workspace and Fastmail, and how you can shift information from one platform to another effectively.

Over the years, Fastmail has successfully gained many users worldwide due to its focus on preserving users’ privacy, combined with speed and precision. Not only does it prioritise users’ experience, but it also provides its loyal customers with modern alternatives with utmost security and minimizes data mining.

Professional individuals and organizations planning to migrate from Fastmail to Google Workspace with the agenda to protect the integrity of their crucial data with an instant and effortless transition. In thisw brief guide you will learn about the pros and cons of free methods and how the automated methods can replace all the limitations that users face in their daily life.

Common Reasons to Migrate Fastmail to Google Workspace

Since Google workspace consists of files like docs, Sheets, Slides, Calendars, and Drive, Fastmail is not generally preferred by businesses for operations and strategic reasons.

• Google Workspace easily manages to combine files and emails with real-time collaboration purposes.
• The admin console is useful for departments like Human Resources and IT due to it management capabilities.
• Provides an advanced layer of security to catch phishing, malware, threats, and so on with the help of its multi-factor authentication.
• Perfectly compatible for third party integration with project management, productivity tools, and CRM.
• Promotes seamless sharing of drives, files, emails, and other files.
• Google Workspace gives a basic total of 15 GB storage space, whereas fastmail gives 5 GB, limiting users to store their emails once the limit is exceeded.

Manual Solution to Migrate from Fastmail to Google Workspace

The most accessible and free method for users to migrate Fastmail to Google Workspace is using the feature of IMAP feature, which is a built-in feature.

Phase 1: Prepare to Migrate Fastmail to Google Workspace

1. Open Fastmail and login to your account.
2. Go to “Settings” and click “Privacy & Security”.
3. Choose the option “Integrations”.
4. Create an “App password” if not made.
5. Ensure IMAP is enabled.

Phase 2: Google Admin Console

1. Access the Google Admin Console.
2. Go to “Data” and further “Data Import & Export”.
3. Select the “Data Migration” option.
4. Choose “Other IMAP server” as the migrating source.
5. Set your connection protocol to “IMAP”.
6. Enter imap.fastmail.com as the address of the server.
7. Now, enter your Fastmail details with the “App Password” you created earlier.
8. Choose the users or files you wish to export.
9. Finally, click “Start” to fire up the transfer process.
10. Do not forget to check and update your DNS records.

Drawbacks Faced While Using the Manual Migration Process

• Such a manual solution does not support the migration of calendars and contacts, as it is completely email-oriented.
• Since Google has a limit of 25 MB, it automatically rejects any email exceeding more than that amount, which usually bifurcates the emails with their respective attachments.
• Often, IMAP users tend to have difficulty getting the concept of labels and folders of fastmail, which would result in creating identical emails.
• The IMAP process can take up to days if the user attempts to process thousands of Fastmail emails all at once, consuming a lot of time and failing to meet the deadline.
• Not suitable for users who are beginners or from a non-technical background, since the processes are complex for them to understand and execute.
• Manual methods like this do not provide the feature of filters and tend to migrate Fastmail to Google Workspace with half the information.
• In order for this method to work, users mandatorily need an internet connection, which could lead to data threats and data loss if interrupted.

Easy Steps to Migrate Fastmail to Google Workspace

1. Download and open the automated tool on your system
2. Choose “Fastmail” as the source
   
3. Enter your credentials and click “Login.”
   
4. Select the email account or mailbox you want to migrate.
   
5. Choose the option of “G Suite or Google Workspace”.
   
6. Enter your Gmail email.
7. Finally, hit “Backup” and wait for the process to finish.
   

Advanced Attributes to Automated Tool

• Ensures to finish the migration without any risk of data loss.
• Provides modern filtering options for users to manage their emails and files accordingly.
• Has the ability to back up emails in more than 200 file formats instantly.
• Make sure to maintain the folder structure of the data after the completion of the migration.
• The solution is 100% safe and secure and is among the most trusted and reputable software
• Easily back up new and upcoming emails through an incremental backup of emails
• Generates a well-versed log report of all the files that were migrated in a manageable order.
• It also convert emails to PDF, MBOX, CSV, PST, MSG, and many more formats.
• Users can avail the free trial version of the tool to explore some of the amazing features before buying.

Conclusion

Handling thousands of emails to migrate Fastmail to Google Workspace manually is not an easy task for users, especially those who do not have a technical background. While the IMAP method is one of the most convenient method to export fewer email files. It is not suitable for those who want to migrate thousands of Fastmail emails with calendars and contacts instantly.

That is why it is crucial to conclude with a solid and advanced solution, eliminating such drawbacks. Use our advanced automated tool to seamlessly migrate Google Workspace without worrying about any data loss, hacking, phishing, or any issues similar to these. However, it is necessary to carefully update the MX records regardless of the solution users go for so that the live mail could be received without any hesitation.