How to Migrate Office 365 Email to Another Tenant?

“Email data safety is crucial during tenant-to-tenant migrations. Even a single mistake can play havoc for your business operations.” — Microsoft Cloud Migration Specialist

Have you changed your firm’s name ever, or merged with some other company, or formed a new Microsoft 365 account? If yes, then you already understand how stressful it is to migrate Office 365 email to another tenant. This blog is certainly going to help you in this regard.

KEY TAKEAWAYS

• Tenant migrations are complex but they are manageable.
• The manual way is too lengthy for big-sized data.
• The professional tool provides greater speed.
• Good planning marks the way for success here.

What the Blog Covers?

For business leaders & IT admins, this cross-tenant migration happens to be a critical step that teams can take to align & optimize digital resources, specifically after company mergers, acquisitions, business rebranding, or IT changes etc.

This guide talks about the process to migrate Office 365 email to another tenant either using the unreliable manual way or picking the always-dependable professional approach to give you a framework for maintaining work continuity, reducing business risks, & aligning the O365 environment with your business goals.

Why to Migrate Office 365 Email to Another Tenant?

Imagine you opened your mailbox one fine day, and you are being told that the company is now moving to a new Microsoft tenant! Does this sound frustrating? This is exactly when you need to transfer Office 365 tenant to another tenant.

So, what to do if your business emails are suddenly required to be moved to a new tenant, and you do not wish to lose even a single message?

Q: How to move Office 365 emails to another tenant speedily?
A: You can make use of Microsoft’s manual option but that’s quite slow, so better opt for a fast professional migrator for speedy outcome.

Q: Are the emails at risk of getting lost during cross-tenant migration?
A: Email loss usually can’t be avoided during the manual process (if it is not done correctly), so it is always good to pick an automated tool that guarantees data safety.

The Biggest Fear Ahead…

When businesses have to transfer Office 365 tenant to another tenant, their biggest fear is data loss! Emails are not only plain, simple messages; they are business contracts, work proofs, & crucial communication history. Many admins face the challenges as Microsoft doesn’t provide an easy one-click solution. This makes it necessary to migrate Office 365 tenant to another tenant, which seems like a more complex task to non-technical people.

Must-Know Statistics

• As per Microsoft’s official announcements, more than one million firms globally tend to use Microsoft 365 for email & collaboration. This tells why tenant migrations are common IT requirements today.
• According to Gartner (IT Reports), it has been stated that data migration errors result in business downtime in more than sixty percent of firms.

A Real Migration Scene

A mid-sized firm merged with a US-based company. They had to migrate O365 tenant to another tenant for unifying communication. After performing the manual steps, they had lost folder structure as well as read/unread status, which caused a lot of discomfort to the employees, encouraging them to opt for the professional option.

When to Transfer Office 365 Tenant to Another Tenant?

Mostly, this need to migrate Office 365 tenant to another tenant arises when:

• Your firm is merging with some other business entity.
• You are rebranding & creating a new Microsoft tenant.
• You are moving from a particular region to some other.
• You are separating departments into various tenants.
• You have better security & greater compliance needs.

Manually Migrate Office 365 Tenant to Another Tenant

Many people first try Office 365 tenant to tenant migration without tool as it is free.

Manual Way of Using Microsoft’s Features Step-by-Step

This manual procedure helps to migrate Office 365 mailbox to another tenant using some built-in options.

Steps of the Process:

Follow the steps given underneath:

1. First and foremost, you must create users in the target tenant.
2. After that, you have to assign licenses manually.
3. Then, you need to configure the domain as well as the DNS records.
4. Thereafter, you have to make use of the PowerShell commands.
5. Afterwards, you should now export mailboxes to PST.
6. Subsequently, it is time now to import PST files into the new tenant.
7. Finally, you can then verify data manually.

Some Benefits of the Manual Way

Some benefits are there of the manual approach:

• There is no such software cost involved here.
• This happens to be a Microsoft-supported approach.

Many Limitations of the Manual Method

There are many limitations of the manual method:

• This method is very time-consuming.
• There is pretty high risk of data getting lost.
• There is no automation as such.
• You need technical knowledge to carry out the steps.
• You can’t migrate big mailboxes confidently using these manual steps.
• There is no guarantee of complete data accuracy here.
• The folder structure is most likely to break.
• There is no such support for bulk users.
• Such a way is not ideal to migrate Office 365 account to another tenant at scale.

Set of Features

Software feature set is very extensive, providing a lot for this migration:

• There is direct tenant-to-tenant migration.
• Folder hierarchy will be maintained.
• Bulk mailboxes are also supported.
• Read/unread status is even preserved.
• Microsoft authentication is very much secure.

How to Migrate Office 365 Data to Another Tenant with Tool?

The process is simple, you can easily follow by reading the steps given below:

1. Firstly, you have to download the tool, then install it, and run it on your PC.
2. After that, you must select Office 365 as the email source from the left panel.
3. Now, you should enter login credentials, and then, login.
4. Thereafter, the tool analyses your email folders.
5. Afterwards, you can even see the folder list on the left side.
6. Next, select the target tenant account as the saving option.
7. After that, define the destination path for saving the output.
8. Then, hit the Backup button for the migration to begin.
9. Here, see live progress.
10. Now, wait for a while to let migration complete in the quickest way possible.

Manual vs Professional – Here’s a Quick Comparison

The manual way is way too tough and really not reliable enough. However, the professional tool has everything you need for this migration:

Notifying Some Dos & Don’ts

Do not always go for the migration without considering these crucial aspects first:

DOs:

• DO make use of an automated tool if you are dealing with big mailboxes.
• DO verify your data after performing the migration.

DON’Ts:

• DO NOT depend heavily on the manual way only for business-critical data.
• DO NOT do the migration without proper planning in place.

Enlisting Some FAQs

Users ask many questions related to the migration; here are the most common ones:

Q: Is it possible to migrate Office 365 emails with no loss of any data?
Yes! If you pick an expert professional tool, it will assure safe data migration.

Q: Is cross-tenant migration possible without any downtime?
Yes! If you are doing this in a planned way, then it will minimize downtime.

Q: Is manual way safe enough for business users?
The manual way is very much risky and so it is not suitable for business units.

Concluding Notes

To undertake the process to migrate Office 365 email to another tenant, you must pick the right approach by knowing that the manual way is for small tasks, and the dedicated tool ensures far more safety and speed. Good planning ensures business continuity without any disruptions!