How to Migrate Office 365 to Google Workspace?

Have you ever had issues with emails not syncing, running into storage limits, or finding the admin controls in Office 365 too complicated? Do you now wish to move to Google Workspace to enjoy better features? If yes, then this blog is for you! To migrate Office 365 to Google Workspace is something you ought to do now while making this move!

Key Takeaways

• The transition from Microsoft 365 to Google Workspace betters collaboration.
• Proper migration planning helps avoid data loss & also prevents login errors.
• Manual steps are risky for big-sized mailboxes as well as for multiple users.
• The professional tool guarantees totally safe email migration.

Topics Discussed Here

Here, in this blog, we will be explaining why people wish to migrate Office 365 to Google Workspace, the specific issues faced during the process, and which process works best. We will discuss the manual migration steps with their risks & limits, and also explain about a professional migrator that makes the process much safer.

Why Migrate Office 365 to Google Workspace Suddenly?

Has it ever happened to you that upon opening your inbox, you felt confused by so many tools, complex settings, & frustrating limits? This is when business units think seriously about making the email client change. Many users these days wish to have easier email experience, greater teamwork, and smoother access across various devices. That is when they need to migrate Microsoft 365 email to Google Workspace. Check some queries below:

Question: Why do firms move from Microsoft 365 to Google Workspace?
Answer: Many firms make this move as Google Workspace is easier, faster, & cloud-friendly, and has more collaborative features.

Question: Is it possible to migrate O365 emails to Google Workspace safely?
Answer: Yes! Your emails can be migrated in a safe manner using a professional Office 365 to Google Workspace migration tool.

Industry Stats Proving This Trend

As per Google Cloud’s official report, more than six million business units tend to use Google Workspace globally. Also, Microsoft documentation indicates that a massive number of firms still face admin-level complexity at the time of scaling migrations. These statistics show an upward trend for email client shifts, and that too, with data safety desired during migrations.

A Relatable Real-World Scene

A content agency owner had around twenty writers in his new startup. His team struggled a lot with calendar sync & shared file access. After switching the platform from O365 to Google Workspace, the company’s productivity improved within a few weeks only. He said, “I trusted an automated tool, which was really impressive.”

Reasons to Switch from Microsoft 365 to Google Workspace

Many people consider switching from Microsoft 365 to Google Workspace because of the following benefits they have in store with Google Workspace:

• Better Pricing: Google Workspace has flexible & affordable plans, which make it ideal for small & growing business units, unlike O365 that’s more enterprise-focused.
• Better Experience at Work: Google Workspace is very much simple-to-use, even for beginner-level users that helps workers to adapt fast.
• Browser-Based Apps: Most applications in Google Workspace tend to work straight in a browser, which eliminates the requirement for high-end machines or any bulky software installations.
• Real-Time Collaboration: Here, users can work on docs together in real-time, making teamwork better, easier, faster, and far more efficient.

Migrate Office 365 to Google Workspace Manually

There is a manual way. You can certainly give it a try.

Steps of the Manual Way: Use Google’s Data Migration Service

Following steps explain this process clearly:

1. Firstly, Access Google’s Admin Console: You have to sign in as a Super Administrator for this Google Workspace’s account.
2. Then, Go to Data Migration: Now, go to Menu > then Account > then Data migration (or first Menu > then Data > then Data import & export > after that Data Migration (New)).
3. Here, Set Data Migration Up: You need to press ‘Set Data Migration Up’ or hit ‘Migrate’ and after that, pick ‘Microsoft Office 365’ as the source.
4. Next, Authorize: You must now hit ‘Authorize’ and then sign in with your Microsoft 365’s Global Admin details for granting permissions for Google Workspace.
5. Now, Select Data as Well as Users:
   1. You have the option to pick data types (Calendar/Email/Contacts etc).
   2. You can even pick users for migration (it is possible to auto-map for smaller groups, and CSV is for the bigger sets).
   3. You can also define date ranges or select to migrate all mail/folders.
6. Finally, Start Migration: Lastly, you need to click ‘Start’ for initiating the migration.

These steps explain Microsoft 365 to Google Workspace migration step by step process.

A Few Benefits of the Manual Way of Migration

• You do not have to shell out any money from your pocket to get this done.
• This process makes use of built-in services only.

Why Does This Migration Feel Difficult Manually?

The greatest challenge that comes is not with moving emails. The real issue that lies here is data safety, time wastage, & compromised process accuracy. When people attempt to migrate Microsoft 365 email to Google Workspace, they usually fear the following things:

• Login errors.
• Email data loss.
• Lengthy process steps.
• Folder mismatch issue.
• Pretty high risk of errors.
• Necessary admin expertise.
• No complete folder integrity.
• No such retry option available.
• Not an ideal way for big mailboxes.
• No such technical support available.
• No such advanced filters are present.
• Complex process in case of bulk users.

This is why planning becomes highly significant before making the move. So, due to these limitations talked above, users prefer to move from Microsoft 365 to Google Workspace using a professional tool. Now, we can call this a well-planned move!

Important Software Features 

Software has many useful features that you can use to your advantage:

• Emails are migrated directly.
• This efficient Office 365 to Google Workspace migration tool maintains folder structure as well.
• Bulk accounts are supported.
• Any chances of human error are reduced to negligible.
• One can enjoy secure login authentication.
• It is also possible to do selective email migration with this tool.
• There is even bulk user support.
• Highly accurate results are guaranteed.
• Easy software interface pleases all.

How to Migrate Office 365 data to Google Workspace with Tool?

Software working steps are super simple to follow:

1. First & foremost, download the tool, install it, and open it on your system.
2. Now, from the left panel, choose Office 365 as the email source.
3. Here, enter login credentials, and then, login.
4. The tool will analyse your email folders.
5. You can see a folder list on the left side.
6. After that, choose Google Workspace as the saving option.
7. Next, choose a destination path for saving the output.
8. Afterwards, press the Backup button to start the migration.
9. You can see live progress.
10. Wait for some time to let migration complete in the safest way possible.

The Professional Tool Proves to Be a Winner!

The automated tool is one-step-ahead than the manual way:

What to DO and What NOT to DO

Here’s what you have to do and what not to do during this migration:

Things to Do:

• Do make use of a dedicated software in case of bulk data.
• Do remember to backup your data before starting the migration.

Prohibitions:

• Do not use the manual way for big-sized mailboxes.
• Do not avoid testing before going in for final migration.

Learn about Some FAQs

People ask many things, some questions are mentioned below with their answers:

Question: How long does it take to migrate 365 to Google Workspace?
Answer: Well! The time really depends on how big your mailbox size is and the method you are choosing to do the migration.

Question: Would data be safe during this migration?
Answer: Yes! If you do correct steps or use an expert pro tool, then safety is guaranteed, for sure.

Question: Should small business units make this move?
Answer: Yes! This will help them improve collaboration & lower process complexity.

Ending Clarity

Planning to migrate Office 365 to Google Workspace is a smart move toward smoother collaboration & higher productivity. The manual way is limited but a professional tool aces the migration game! A well-planned transition always helps business units to grow without any technical stress.