How to Transfer Emails from One Gmail Account to Another?

Want to transfer emails from one Gmail account to another to keep years of important emails accessible? You are at the correct page as the right methods depend on how many emails you want to move. If you have a few messages then you can forward them manually. Whereas if you want new messages to automatically send to your new Gmail account, you need to set up an automatic forwarding feature. However, for the users who have a large mailbox and want to move all emails together, the dedicated Gmail email migration tool can only fix and make the process easier.

To help you, in this guide we’ll show you all the practical and tested methods to import Gmail email to another Gmail account step-by-step. Additionally you will discover the limitations and benefits of each method so that you can choose the best approach easily and complete your migration process in less time.

Reasons to Move Emails from One Gmail Account to Another

• When you have switched to a new Gmail account and want to keep access to all the import emails from your old account.
• If you want to move from personal Gmail to Google Workspace for business uses.
• Moving all emails to one account makes it easier to manage every message in one place without switching to different Gmail inboxes again and again.
• Emails usually contain business conversations, invoices, receipts, project details and attachments which need to be retained even if changing accounts.
• In case you are planning to stop using the old Gmail account then transferring the emails to an active/new Gmail account can help you access all previous email history easily.

Also Read: Add Business Email to Gmail Account

Things to Know Before Transferring Gmail Emails

• Make sure you have access to both the Gmail accounts.
• Decide beforehand whether you want to move existing emails, selected emails or only the new incoming emails.
• Check available storage in the destination account to hassle-free transfer all the email messages.
• Keep the old Gmail account active until you verify the transfer process.
• If you have a large mailbox then go straight to the Gmail to Gmail migration tool. It will be a practical choice.
• Gmail’s basic import process does not transfer all the account data such as labels, filters and settings.
• Check your internet connection speed, it should be stable to avoid an incomplete import process.

What Data Can You Transfer from One Gmail Account to Another?

This table clears you what manual method transfers what details so that you don’t get confused once the process is done. It will also enable you to choose the right approach from all the below explained methods.

How to Move Emails from One Gmail Account to Another Manually?

Here we have explained all the manual methods for users who want to transfer Gmail emails to another account without using any software. You can choose and rely on any of the following methods according to your requirements and data.

Method 1- Migrate Gmail to Another Gmail

Gmail supports a built-in Import Mail and Contacts option to import existing emails from another Gmail account to their new Gmail inbox. This method is useful when you want to import older email messages and continue using the new Gmail account.

Steps:

1. Sign in to your New Gmail account where you want to import the emails.
2. Click on the Gear icon and select See All Settings option.
3. Now, go to the Accounts and Import tab and click on the Import Mail and Contacts option.
4. Enter the email address of your Gmail account from which you want to transfer the email messages.
5. After that, click Continue and sign in to your Gmail account by following the instructions.
6. Once done, select Import Mail and choose any additional option you want.
7. Thereafter, hit the Start Import button to begin the transfer emails from one Gmail account to another process.
8. Gmail will import all the available emails messages into your destination Gmail account.

Method 2- Forward Selected Emails from One Gmail Account to Another

This method is applicable if you only have a small number of emails and want to move to access them into your new Gmail account. Follow the steps explained below:

1. Login to your Old/Current Gmail Account.
2. Open the email you want to transfer.
3. Now go to the bottom of the email message and click on the Forward option.
4. After that, in the recipient field enter your new Gmail address where you want to move the email.
5. Lastly, click on Send.
6. Repeat the same steps for each email you wish to transfer.

Method 3- Use Gmail’s Automatic Forwarding Feature for New Emails

If your goal is to receive only the new incoming emails in another Gmail account rather than migrating the entire mailbox then this method is for you. This approach does not transfer your old Gmail emails but it will forward all the newly received emails to your new account.

Read the Steps:

1. Sign in to your old Gmail account.
2. Click on Settings (Gear icon) > See All Settings.
3. Then, go to the Forwarding and POP/IMAP section.
4. Click on Add a forwarding address option and enter the new Gmail account email address.
5. After that, hit Next and confirm the forwarding address.
6. Open the verification email sent to your destination Gmail account and confirm it.
7. Now, return to the forwarding setting in your old Gmail account.
8. Select Forward a copy of incoming mail to option and choose your preferred settings.
9. Finally, click on Save changes.
10. That’s it, now all your new incoming emails will be automatically forwarded to the new Gmail account

Limitations of the Manual Methods

Although the above stated Gmail’s in built import, manual forwarding and automated forwarding methods can help you transfer emails between accounts, but they hold certain limitations that we are going to discuss below:

• The Import Mail and Contacts option may not be available or work as expected for every Gmail account configuration. It may vary.
• Manual forwarding approach is only practical to transfer a few important emails. For large mailboxes it can consume a lot of time.
• Automatic forwarding method transfers only new emails which leaves the old email messages behind in the old Gmail account.
• These methods do not provide a complete migration for all the mailbox data including labels, folder organization, filters and other specific settings.
• With these manual ways, large scale email migration can be difficult to manage and increases the chances of losing important emails.
• They require additional verification and authentication processes, a non-technical user can face difficulty and feel complexity.

Direct Solution to Transfer All Emails from One Gmail Account to Another

Use Email Backup Wizard to move bulk Gmail emails from one account to another in just a few clicks instead of spending hours with the manual methods. This reliable software has an easy-to-operate interface and advanced email filtering options that allows all technical and non-technical users to hassle-free transfer only the emails or the entire mailbox while keeping folder hierarchy intact.

This tool provides a secure connection between both Gmail accounts and does not upload any user credentials on external servers. It works independently on the user system itself. The software simplifies the migration process as there are no configuration steps required to import Gmail emails to another Gmail account. So, download now and enjoy its free trial version available.

How to Move All Emails from One Gmail to Another? Steps

Follow the steps given below to move emails from one Gmail account to another using the software.

1. Download the software on your computer.
2. Install and run it. Once done, select Gmail from the left panel.
3. Enter the credentials of your Gmail account from which you want to transfer the emails and click on Login button.
   
4. From here, select the required email >> Gmail saving option and enter the email address in which you want to import email messages. You can also use the advanced settings option.
5. Finally, click Backup to begin the process to move emails from one Gmail account to another.

Compare Expert Solution with Manual Methods

How to Verify Gmail Emails After Transfer?

After transferring emails from one Gmail account to another you should verify the destination account to make sure that all the email messages are properly transferred or not. These steps will help you identify the missing emails. So, follow them properly.

1. To find the important email messages, use the in:anywhere search operator to easily search it across your mailbox.
2. Check messages from different dates and time periods to verify that older emails are available.
3. Open some emails and see if the attachments are accessible or not.
4. Compare the number of emails you transferred and then received in your new Gmail account.
5. Check your business conversations are successfully transferred with all the details.

Conclusion

The process to transfer emails from one Gmail account to another can be done using different ways depending upon the volume of data you are dealing with and your requirements. Here we have discussed multiple approaches for different needs such as for users who want to move only some particular emails, want only new incoming emails or need to transfer the entire mailbox with all the emails. However, the manual methods can work but they are very time-consuming and make the email messages difficult to manage. On the other hand, the automated software is perfect for every user dealing with any type of data. It is secure and includes many modern features.

Additionally, you can contact the support team anytime in case you face any complications while working with the software. They are 24/7 available for you to assist your queries.