How to Print Gmail Email? Complete Guide

Do you need to print Gmail emails? Then you are at the right place. Whether you need to print an email from Gmail to present as official proof for legal work or to keep a physical record of invoices and client agreements. Do not worry. We have got you covered. In this guide, we will cover how you can “Print a single Gmail email“, “Print an entire Gmail thread or chain”, “Print Gmail email without header “, or Print email from Gmail with or without attachment. Basically, how can you create a physical copy of Gmail in any way, from any device, be it Windows, iPhone, or Android? So let’s get started. 

Why Choose a Specialised Tool to Print Emails From Gmail? 

There are various advantages of printing Gmail emails with the use of specialized software: 

• Bulk Selection: You can save multiple Gmail emails, even threads/ chains, as documents in one go that you print in bulk 
• Data Security: This advanced software to print Gmail email chain guarantees to keep your data local and uses Google’s OAuth to connect to the Gmail server. 
• Advanced Filter: You can print your Gmail emails sorted by date, sender, and receiver so that you only print the required Gmail emails. For better selectivity. 
• Incremental Conversion: This feature helps to eliminate the possibility of printing the same Gmail twice. You also have the option for Incremental Backup. It will allow you to save only data that has changed since the previous conversion.  
• Preserves Formatting: Using a professional programme to print Gmail emails guarantees 100% integrity of data. It also preserves metadata and email formatting. It allows you to print Gmail email with attachments.  

How To Print Gmail Email Using Specialised Software?  

Using professional software to back up Gmail email is simple, easy, and less time-consuming. Follow these step-by-step instructions to print an email from Gmail using professional software. 

1. Once you have downloaded and installed the software. Launch it on your Windows/ Mac device.
   
2. Choose Gmail from the email source panel on the left.
   
   
3. Enter your Gmail Mail ID. Click on “Sign in With Google” at the bottom right.
   
   
4. A Google Sign In page will open. Select your Gmail Account and click on “Sign In”. 
5. On the left, you can see all your Gmail emails. Select the Gmail email you need to print by checking the box in front of it.
   
   
6. From the “Select Saving Option” drop box. Choose any document format, like PDF or DOC.
   
   
7. Choose the Destination where you need to save the Gmail emails you need to print by clicking on “Change” and then browsing the destination on your device. 
8. Finally, click on the “Backup” button. To save Gmail emails, you need to print them on a PC. 
9. Go to the location where you have saved Gmail emails to be printed. 
10.  Select all of those Gmail emails to print in one go using Shift. 
11. Right click >> Show More Options >> Print. 
12. Make sure your desktop is connected to the PC, and finally hit Print after the preview. 

You have successfully printed Gmail emails in Bulk through the desktop. 

If you still have and query on “How to print Gmail email using our tool?” or need a custom feature. Do not shy away from contacting our technical support team through the Live Chat section on the bottom right corner. They are available 24×7 for your support.  

Step-by-Step Guide to Printing Gmail Emails

Gmail has built-in tools that allow you to print Gmail emails, be it for record-keeping or legal reasons. Here is a complete step-by-step of how you can print a Gmail email form from any device without any hassle. 

Universal Way to Print Gmail Email – Single Gmail 

You can print Gmail email from iPhone/Android or even a desktop using this method. 

1. Open the Gmail App on your phone. You can also open Gmail in a browser to save Gmail emails to print via desktop (Mac/ Windows). 
2. Navigate to the Gmail Message you need to print. 
3. Look for the More Option represented by three dots. 
4. You will have a preview. Select the printer. Hit the Print button. 

Note: Ensure that your device is properly connected to the printer. Verify whether the Confidential Mode has been activated by the sender.

How to print the entire Gmail Email Thread? 

This method becomes extremely useful when you need to print Gmail email thread/ chain. A Gmail email thread is a series of conversations. There are back-and-forth replies under one email. Here is how to print Gmail thread: 

1. Open the Gmail thread on the desktop browser or the mobile app. 
2. On the Desktop (Mac/ Windows): You can see a small printer icon on the top right. Click on the “Print All”.
   On Gmail App (iPhone/ Android/ iPad): Tap on the more icon represented by three dots. Then tap on “Print All”.
3. Preview the printed Gmail. 
4. Select the printer. 
5. Click on Print. 

Drawback: This method will again miss out on the attachments of Gmail email when printing. 

Tip: To print a single Gmail from the Gmail chain. Simply navigate to the Gmail conversation and click on the more option of that particular Gmail message, and then press print. 

How To Print Gmail Email Without Header? 

A Gmail includes Gmail information like From, To, Cc / Bcc, Subject, Date & Time, Message-ID, Received Path & Labels. 

But more often than not, users ask, “How do I print just the body of an email in Gmail?”. It can be because the Gmail metadata is not required in scenarios like printing travel itineraries & bookings or printing educational materials where just the body of the text is impotant. 

There are a couple of methods to print just the body of an email in Gmail. 

#1: More Options of Gmail’s Built-In Print Button 

1. Open Gmail in your Browser/ App. 
2. Go to the Gmail you need to print. 
3. Click on More >> Print. 
4. Tap on the drop-down of “More Settings”. 
5. Scroll Down and Uncheck “Header and Footer”. 
6. Preview and print with the connected printer. 

#2: Selection Only to Print Gmail Email Without Header

To print just the content of the Gmail email only follow the steps below: 

1. Open the Gmail email. 
2. Select the content of the Gmail email you need to print. 
3. Hit Ctrl+P/ Command +P. 
4. Tap on the drop-down of “More Settings”.
5. Scroll down to “Options”. 
6. Only check the “Selection Only”. 
7. Click on Print. 

Drawback: This section can be complicated on mobile devices, and it will not print the attachment of Gmail. 

#3: Using Browser’s Inspect Element

1. Open Gmail. Click on the print icon at the top right.
2. Hit the Cancel button at the bottom.
3. Right-click on the header. Click on Inspect.
4. Click on three horizontal dots >> delete elements.
5. Click on X on the top right to close developer tools.
6. Press Ctrl+P to print an email from Gmail without a header. 

Drawback: It can be highly complicated for non-technical people. 

Advantage: You can choose the sections of the Gmail email you need to print. 

Situations Where Printing Gmail Emails Is Necessary

Printing Gmail emails with attachments is something that people require to do in various personal and professional situations. 

• Legal Purposes: Businesses and government agencies often ask for a printed Gmail email as evidence. This serves as proof of communication and verification. It even served as evidence in legal cases. 
• Documentation & Organization:  In corporate offices and Government departments, people keep a printed copy of Gmail emails. E.g.: HRs often keep a copy of the Offer letter, the Accounts Department often keeps a copy of contracts and business approvals, and the Government Offices print to archive Gmail emails for compliance archival. 

• Offline Access: Many times, it is necessary to print Gmail emails in situations where a user doesn’t want to rely on the internet or electronic devices to access them. 

• Travel Booking: It has become more and more common for user to book their flight, train, and hotel reservations online. They often carry a printout of a confirmation Gmail email as proof of travel booking.

• Event Planning: Users often physical copy of Gmail emails when organising a big event. This is to keep track of RSVP, registrations, and payment confirmations with vendors quickly and easily. 

• Education & Admissions: Students and teachers often consider to print Gmail emails without header. E.g.: Students are likely to print admission confirmations,  exam datasheets, and fee receipts sent over Gmail 

FAQs: How To Print A Gmail Email? 

Q1: Why is there no print option in Gmail?

If you are not able to find the print button directly on the top the top right corner of the Gmail email. And it is making you wonder, “Where is the print button in Gmail?” Then you can find it inside More Options, which is represented by three-dots. If you need to give a direct print of a Gmail email, use Ctrl+P. 

Q2: Why can’t I print my emails from Gmail? 

If you are facing issues printing a Gmail email. It is likely due to Gmail’s Confidential Mode used by the sender. Gmail can also restrict printing of emails due to Pop-Up blockers interfering with the print function. From the user’s end, ensure that you have connected the printer to your device properly. If these methods fail, rely on the specialized tool recommended above to print Gmail emails. 

Q3: Can I print Gmail email without header? 

You can print an email from Gmail without its header (without showing the sender, subject line, time, date, and cc/ bcc). Select the portion of the Gmail email you need to print. Press Ctrl+P. At the bottom of the “Options” menu, choose “Selection Only“. Press Save. Give a name to the Adobe Acrobat file and then print.

Q4: Can I print Gmail emails with attachments included?

Technically, you can only print Gmail emails without attachments using the built-in options. But you can download and print the attachments from Gmail separately. Or you can use the above-recommended specialized software to export Gmail print email with attachment. 

Q5: How do I print just one email from a long Gmail thread?

You can print just one email from a thread by navigating to the specific Gmail . Click More >>Print. 

In Conclusion 

We hope you have now learnt “How to print Gmail emails?”, with or without headers, or with or without attachments. Printing a single Gmail email or a complete Gmail thread is an easy task that can be done manually using the built-in option provided by Gmail itself. However, using the recommended solution to create a physical copy of Gmail emails by printing is more effective, quicker, and gives you better control.

Whether you need to do it for legal evidence, to keep a physical copy of invoices, or for travel bookings, it helps you overcome failures in printing emails from Gmail due to Confidential Mode or browser issues in the most secure way possible. So, try out the specialized software today, and for any query, feel free to contact our tech support team through the live chat section.