How to Download & Save All Outlook 365 Attachments In Bulk?

Often users look for ways to download all attachments Outlook 365, in order to have an offline copy for backup, organization, and migration purposes. 

Manually saving one attachment at a time from multiple emails can be time taking if a user has a large mailbox. Which is why they look for automatic ways to Outlook 365 save all attachments in bulk. 

Here, we will discuss attachment management and file extraction from Outlook 365, and how you can save attachments from your Office 365 mail account manually & use scripts to make the process automatic. We will also share how using an Outlook 365 attachment management tool helps you do this quickly and without any technical knowledge 

Why Save All Attachments From Multiple Emails Outlook 365? 

There are multiple real-life scenarios where a user may need to download attachments from your Office 365 mail account:

• Data Backup: Businesses and organisations need to preserve and backup Outlook 365 data with attachments as per legal compliance. 
• In order to avoid important data loss during account migration. 
• Record Keeping: Businesses using Office 365 need to download attachments holding contracts, invoices, orders, etc., from multiple emails.
• Downloading attachments from Outlook 365 to a PC allows you to access data offline. 
• Shareability: Enables you to share saved Outlook 365 attachments with colleagues over other platforms. 

How to Download All Attachments Outlook 365? 

There are multiple ways you can save attachments from your Office 365 mail account, like using the manual “save all attachments”, VBA scripts, and using the tool. Outlook 365 handles attachments in multiple ways, but efficient file extraction and attachment organization across bulk emails require a structured approach. Let’s discuss each step by step. 

Method 1: Save All Attachments in Outlook Desktop 

Ensure your Office/ Outlook account is configured in the Outlook desktop (Classic/ New) to download all Outlook 365 attachments in bulk, using the “Save All Attachments” feature.

1. Configure your Office/Outlook 365 mail account in the Outlook Desktop.
2. Navigate to and open the email from which you need to export the attachments.
3. Hover over any attachment and right-click.  
4. Choose “Save All Attachments”. 
5. Repeat the process for all emails. 

Tip: You can download one attachment at a time from your Outlook 365 account for better selectivity. 

Limitations: 

• It can be time taking for larger mailboxes.
• Risk of data loss due to human error.   
• Loss of folder structure after saving all attachments from Outlook 365 in bulk. 
• This method only works for basic attachment management. 

Note: This feature is not available in Outlook Web.

Method 2: Download All Attachments Outlook 365 Using VBA

VBA (Visual Basic for Applications) is powerful that help you automate downloading attachments from your Outlook 365 mail account in bulk. 

Follow the steps you bulk save attachments from multiple emails in Outlook 365 using VBA: 

1. Add your Outlook/ Office 365 Mail account in Outlook desktop. 
2. Press Alt+F11 to open VBA. 
3. From the menu bar, click on Insert >>Module. 
4. Enter the following VBA Macro:
   

   Sub SaveAllAttachments()

       On Error GoTo ErrControl

       Dim outApp As Outlook.Application

       Dim outNs As Outlook.NameSpace

       Dim outFolder As Outlook.MAPIFolder

       Dim outItem As Object

       Dim outAttachment As Outlook.Attachment

       Dim saveFolder As String

       ‘ Folder to save attachments

       saveFolder = “Enter the Path where you need to store the attachment“

       ‘ Create folder if it doesn’t exist

       If Dir(saveFolder, vbDirectory) = “” Then MkDir saveFolder

       ‘ Initialize Outlook

       Set outApp = GetObject(, “Outlook.Application”)

       Set outNs = outApp.GetNamespace(“MAPI”)

       Set outFolder = outNs.GetDefaultFolder(olFolderInbox)

       ‘ Loop through all emails in Inbox

       For Each outItem In outFolder.Items

           If outItem.Class = olMail Then

               For Each outAttachment In outItem.Attachments

                   outAttachment.SaveAsFile saveFolder & “\” & outAttachment.FileName

               Next outAttachment

           End If

       Next outItem

       MsgBox “All attachments saved to ” & saveFolder

       Exit Sub

   ErrControl:

       MsgBox “Error: ” & Err.Description

   End Sub

5. Press F5 or Run the Macro. 
6. Go to the folder location to access all the downloaded attachments from Outlook 365. 

Note: Remember to change the destination folder path in the VBA Macro to where you need to download all attachments Outlook 365 .

Limitation:

• It can be highly technical for beginner users.
• Does not work with Outlook Web. 
• VBA Macro may fail when you bulk save attachments from multiple emails from Outlook 365. 
• Often, VBA/Macros are disabled, and the script won’t run until macros are enabled.

Automatically Download All Attachments Outlook 365: Pro Way 

Many users need to save all attachments from multiple emails Outlook 365, but face challenges like data loss, extreme manual effort, and a lack of filtering. 

This is why using Outlook 365 Attachment Downloader like Email Backup Tool is the go-to solution when one has to Download All Attachments Outlook 365 in bulk and quickly. 

Download the Outlook 365 Attachment Downloader to save all attachments from multiple emails Outlook 365. Free trial also available.

How To Save All Attachments From Office 365? 

Here is the step-by-step guide to use the tool to download all attachments from an Outlook 365 account:

1. Download and run the utility on your PC.
   
2. Select Office 365 from the Email Source.
   
   
3. Enter your Outlook 365 mail ID & log in.
   
   
4. Select all the folders from which you need to save attachments. 
5. From the saving option, choose “Extract Email Attachment”.
   
   
6. Finally, press “Backup”. 

Key Advantages of Using Outlook 365 Attachment Downloader

• Bulk save attachments from multiple emails Outlook 365.
• Maintains Folder hierarchy and preserves metadata. 
• Download all attachments from Outlook 356 with complete data security. 
• Batch Mode is available to save attachments from multiple Office 365 mail accounts in go. 
• Advanced Filter Option to save attachments sorted by date range, To/ From, & subject. 
• Incremental backup to avoid downloading the same attachment multiple times. 
• Customize the software with additional features. 
• 24/7 tech support.  
• Save attachments offline while maintaining the file type.
• Easy to use and does not require any technical knowledge to download attachments from Outlook 365 in bulk.
• Multiple file naming options are available for better organization.
• Save the attachment from the Outlook 365 account to the desired location.

FAQs: Download All Attachments Outlook 365

Q1: How do I select all attachments in Outlook 365?

You can select and save all attachments for your Office/ Outlook 365 mail account by opening it on the Outlook desktop(new/ classic). Simply hover over a single attachment, right-click, and then save all attachments.  

Q2: Why am I not able to save attachments in Outlook 365?

If you are not able to save the attachment in Outlook 365 verify the following: 

• Whether the file type is restricted (.exe, .zip, etc.)
• Macros are enabled (if using VBA)
• Provide permission to the destination folder.

If you are getting an error, use the Outlook 365 Attachment Downloader to save Office 365 mail attachments in bulk. 

Q3: How can I download attachments from multiple emails without VBA code?

You can manually download attachments from mail at a time in Outlook 365, but it can be time-consuming and extremely manual for large mailboxes. This is why the best way to save all attachments from an Office 365 mail account is through a professional tool. 

Q4: Can I save all Outlook 365 email attachments without the Outlook desktop? 

Yes, using the professional tool does not require account configuration in Outlook desktop. It allows you to automatically download attachments from Outlook 365 into your PC at the desired location.

Conclusion

We hope you can now easily download all Outlook 365 attachments whenever needed. After configuring your account in Outlook desktop, you can use the built-in “Save All Attachments” option or use a VBA script to automate the attachment saving process. 

For users wishing to Outlook 365 save all attachments at once with ease and safety, the best option is to use a professional email backup tool that guarantees security and precision. 

Download the Outlook 365 Attachment Downloader today, and for any query, contact our tech support through the live chat section.