How to Backup Office 365 Mailbox Before Deletion?

How to backup Office 365 mailbox before deletion? This is important, especially if you have many emails from different accounts. Our mailboxes contain critical data and we never want to lose them. What if someone accidentally deletes your mailbox? What if it becomes hard to access because of cyber attacks? To save our crucial data, it is important to take regular backups.

In this article, we are going to introduce you to the manual methods and professional Office 365 Backup wizard to easily save Office 365 emails locally, and all other data easily and smoothly. Keep reading the article to learn about the best strategies to take backup of Office 365 mailbox.

Importance to Save Office 365 Emails Locally

Office 365, or Microsoft 365, is a full set of cloud-based tools for productivity. It includes Word, Excel, and Outlook. It is a highly popular service that has more than 345 million users worldwide.

If you are also an Office 365 user, you might also be aware of the importance of its emails and data. Downloading Office 365 emails is a crucial task for all Microsoft 365 users. Before we begin to learn how to backup Office 365 mailbox before deletion, let’s understand its importance first:

• Backing up Office 365 data helps you prevent data loss that can occur due to accidental deletions, hardware failures, and cyberattacks.
• Having a backup of Office mailboxes allows users to easily restore them whenever they want.
• Office 365 admin mailbox backup also allows it to move its important data to other accounts or devices.
• Saving Office 365 emails helps manage storage limits and free up space in Office 365 accounts.
• You can easily perform searches and modifications for legal requirements within the backup of Office admin mailboxes.

How to Backup Office 365 Mailbox Before Deletion?

There are multiple ways to download all Office 365 emails and save them locally for future needs. You can do it manually or use a direct method. Below you will explore the 3 best Microsoft 365 backup solutions.

Method 1: How to Take Backup of Office 365 Mailbox Using Outlook?

Before starting this method to backup Office 365 mailbox before deletion of emails, first, make sure you have Outlook installed on your system.

1. Launch Microsoft Outlook and configure your Office 365 email ID.
2. After successful configuration, follow File >> Open & Export >> Import/Export.
   
   
3. Choose Export to a data file and hit Next button to save Office 365 emails locally.
   
4. Now select Outlook Data File (.pst) and click the Next button.
   
5. Select the Mailbox that you want to export and browse the destination path.
   
6. Hit on the Finish button to start the backup process of the Office 365 mailbox and save it into PST format.
   

Method 2: How to Backup Office 365 Email Locally Using eDiscovery?

Another way that you can take backup of Office 365 mailbox is by using the built-in feature of Microsoft Admin Center called the Content Research eDiscovery tool. This feature will allow you to export Office 365 mailbox to PST file. To make it easy for you and help you easily backup Office 365 mailbox before deletion, we have divided this method into two separate steps:

Step 1: Give Necessary Permissions in eDiscovery

1. First of all, open Microsoft 365 Admin Center Wizard.
   
2. After that, go to the Security option from Admin centers.
   
3. Now navigate to the Permissions. Tick the eDiscovery manager checkbox.
   
4. After that, an eDiscovery Manager dialogue box will appear. Tap on the Edit role group.
   
5. Find the Choose roles option and then enable the Export role. (If this feature is not enabled, then select Edit and add the role)
6. Finally, Hit the Save button to continue to save Office 365 emails locally.

Step 2: Backup Office 365 Mailbox Before Deletion

Once you have completed the above steps to backup Office 365 email locally, you can return to your Microsoft 365 admin center home page.

1. On the left panel of the interface, click on the Compliance button.
2. Expand the Menu and select Content Search.
   
3. Click on New Search and select Add Conditions.
4. Enable the Type option and hit the Add button, then click on Save & run button.
5. Enter the Name and Description and save it.
6. Select Back to Saved searches from the Content search tab.
7. At the end, Hit the Export Results option to save Office 365 emails locally.
   

Limitations of the Above Methods:

Manual methods to backup Office 365 mailbox requires expertise. When the user is performing this task, they require a deep knowledge of Office 365. However, if something goes wrong, then it will result in data loss.

Method 3: Download All Office 365 Emails Using Automated Tool

The ultimate approach to download Office 365 emails with entire data including emails and all other information is by using a reliable Office 365 backup mailbox tool called Email Backup Software.

It is a professional and self-explanatory tool to easily backup Office 365 mailbox before deletion. The tool not only backup Office 365 email data but also allows you to convert them into multiple file formats like PST, PDF, MSG, EML, EMLX, HTML, etc, and migrate them to several email accounts.

In addition, the Office 365 backup wizard only requires your Office 365 account credentials. It has many advanced features for performing Office 365 to Outlook migration and other file formats. The Office 365 backup mailbox tool is really helpful for creating Microsoft 365 backups as well as calendars and contacts. So, download the Microsoft 365 backup solution and take backup of Office 365 mailbox on Mac and Windows without any problem.

How to Backup Office 365 Email? Step-by-Step

1. Install the Office 365 backup tool and select Office 365 as the email source from the left panel of the screen.
2. Enter your Office 365 email credentials and click on the Login button to backup Office 365 mailbox.
3. Select the file saving option and required destination and click on the Backup button.

The software begins creating Office 365 email backups.

Benefits of Office 365 Backup Wizard

• You can easily backup Office 365 mailbox before deletion including entire data.
• Change the language of the software during the migration process.
• Provides multiple file saving options to select as per your requirements.
• Create multiple Office 365 mailbox backups at once with accuracy.
• You can install this Microsoft 365 backup solution on any Windows and Mac version.
• Office 365 backup wizard gives multiple file-saving options for the ease of users.
• You can select the required destination path to save Office 365 emails locally.
• The application is completely free from any type of risk and virus.

Also Read: How to Save Outlook 365 Emails to Hard Drive?

Best Practices for Office 365 Backup of Mailbox Before Deletion

• Download all Office 365 emails regularly (weekly or monthly for example).
• Put your backups in more than one location (local drive or cloud file storage).
• Periodically test your backups to verify that all information is correct.
• Use strong passwords and two-factor authentication for your backups.
• Document your backups in case there is any requirement for compliance.

Final Words

In the above blog, we have described how to backup Office 365 mailbox before deletion using manual and direct solutions. However, we recommend you go with the Office 365 backup wizard to safely and accurately save Office 365 emails locally.

The software provides a very simple user interface and there is no risk involved with this application. Don’t wait for a disaster to strike — backup your Office 365 mailboxes safely today with the trusted Office 365 Backup Tool. Download the FREE Trial today and have complete peace of mind!

FAQs: Take Backup of Office 365 Mailbox

1. Does Microsoft offer backup for Office 365?

No built-in feature available in Microsoft 365 to save Office 365 emails locally. However, you need to take the help of manual alternatives or automated methods.

2. Can you export a mailbox from Office 365?

Yes, there are a variety of methods available to backup Office 365 mailbox before deletion. However, professionals recommend using the automated approach which offers a safe and reliable way to export all emails from Office 365 mailboxes.

3. Can I save my emails from Office 365 admin portal?

Using the suggested software, you can easily take backup of Office 365 mailbox in any format you want.

4. Which is the best method to backup Office 365 mailbox locally?

The best way to save Office 365 emails locally is by using the suggested Office 365 backup wizard.