How to Download Attachments from Multiple Outlook 365 Emails in Bulk (2026)

Quick Answer: To download attachments from multiple Outlook 365 emails in bulk, you have three options: (1) use the built-in Save All Attachments option in Microsoft Outlook Desktop, (2) run a VBA macro via Alt+F11 to automate bulk saving, or (3) use a dedicated Outlook 365 attachment downloader tool for a no-code, large-scale solution. This guide covers all three methods with step-by-step instructions for 2026.

Related Guides:

• Gmail Not Downloading Attachments? 8 Fixes That Work
• Gmail Out of Storage? 8 Fixes to Free Up Space
• Yahoo Emails Disappeared? 8 Fixes That Work

Why You Need to Download Outlook 365 Attachments in Bulk

There are many real-world situations where downloading attachments from multiple Microsoft Outlook 365 emails at once is necessary in 2026:

• Data backup and compliance: Businesses must preserve Office 365 email attachments, including contracts, invoices, and orders, as part of legal or regulatory requirements.
• Account migration: When moving from one Microsoft 365 account to another, attachments need to be preserved with their folder structure.
• Offline access: Saving attachments from Outlook 365 to a local PC or external drive ensures access even when the internet is unavailable.
• Organization and archiving: Teams often need to extract and sort attachments by date, sender, or subject for record-keeping purposes.

3 Methods to Download Attachments from Multiple Outlook 365 Emails

The comparison below shows which method works best for different users:

Method	Best For	Requires Outlook Desktop	Supports Bulk
Save All Attachments (built-in)	Single email, small mailboxes	Yes	Limited (one email at a time)
VBA Macro (Alt+F11)	Technical users, automation	Yes	Yes (with coding)
Attachment Downloader Tool	All users, large mailboxes	No	Yes (no code needed)

Method 1. Save All Attachments in Microsoft Outlook Desktop

Best for: Users with a small number of emails who want a quick, no-setup solution.

Microsoft Outlook Desktop (both Classic and New versions) includes a built-in Save All Attachments option that lets you download all attachments from an individual email in a single click. This is the simplest way to save Outlook 365 attachments for users who only need to process a few emails.

1. Set up your Office 365 or Outlook 365 account in Microsoft Outlook Desktop.
2. Open the email containing the attachments you want to save.
3. Hover over any attachment in the email and right-click.
4. Select Save All Attachments from the context menu.
5. Choose a destination folder on your computer and click OK.
6. Repeat this process for each email.

Limitations of this method:

• This method requires repeating the process manually for every email, which is time-consuming for large mailboxes.
• Risk of human error when processing many emails individually.
• Folder structure is not preserved when saving attachments from Outlook 365 in bulk.
• Not available in Outlook Web (OWA).

Also Read: Backup Outlook 365 to OneDrive: Step-by-Step Guide

Method 2. Use a VBA Macro to Download All Attachments from Multiple Emails

Best for: Technical users comfortable with Microsoft Visual Basic for Applications (VBA) who want to automate bulk attachment downloads.

VBA (Visual Basic for Applications) is a built-in scripting language in Microsoft Outlook Desktop that lets you automate repetitive tasks, including downloading attachments from multiple emails in one operation. Use the steps below to run the macro in Outlook 365.

1. Add your Outlook 365 or Office 365 account to Microsoft Outlook Desktop.
2. Press Alt + F11 to open the VBA editor.
3. Click Insert in the menu bar, then select Module.
4. Paste the following VBA macro code into the module:

Sub SaveAllAttachments()
    On Error GoTo ErrControl
    Dim outApp As Outlook.Application
    Dim outNs As Outlook.NameSpace
    Dim outFolder As Outlook.MAPIFolder
    Dim outItem As Object
    Dim outAttachment As Outlook.Attachment
    Dim saveFolder As String
    saveFolder = "C:\OutlookAttachments\" ' Change this path
    If Dir(saveFolder, vbDirectory) = "" Then MkDir saveFolder
    Set outApp = GetObject(, "Outlook.Application")
    Set outNs = outApp.GetNamespace("MAPI")
    Set outFolder = outNs.GetDefaultFolder(olFolderInbox)
    For Each outItem In outFolder.Items
        If outItem.Class = olMail Then
            For Each outAttachment In outItem.Attachments
                outAttachment.SaveAsFile saveFolder & "\" & outAttachment.FileName
            Next outAttachment
        End If
    Next outItem
    MsgBox "All attachments saved to " & saveFolder
    Exit Sub
ErrControl:
    MsgBox "Error: " & Err.Description
End Sub

5. Update the saveFolder path to your preferred destination folder.
6. Press F5 or click Run to execute the macro.
7. All attachments from your Outlook 365 inbox will be saved to the specified folder.

Limitations of this method:

• Requires technical knowledge of VBA and Microsoft Outlook macros.
• Does not work with Outlook Web (OWA).
• VBA macros may be disabled by your IT department or organization’s security policy.
• The macro may fail or produce errors with very large Outlook 365 mailboxes.

Method 3. Use an Outlook 365 Attachment Downloader Tool (No Code Required)

Best for: All users, especially those with large mailboxes or multiple Office 365 accounts, who want to bulk download Outlook 365 attachments without any technical setup or VBA code.

Email Backup Software is a dedicated Outlook 365 attachment downloader that extracts and saves all attachments from multiple emails across your entire mailbox in a single operation. It works without configuring Outlook Desktop, making it ideal for Mac users or anyone who prefers a straightforward no-code solution.

How to Use the Outlook 365 Attachment Downloader Tool

1. Download and install Email Backup Software on your Windows or Mac computer.
2. Launch the tool and select Office 365 from the email source list.
3. Enter your Outlook 365 mail ID and sign in to your account.
4. Select the mailbox folders from which you want to save attachments (e.g., Inbox, Sent, custom folders).
5. From the saving options, choose Extract Email Attachment.
6. Set your preferred destination folder on your computer.
7. Click Backup to start the bulk attachment download.

Key Advantages of the Attachment Downloader Tool

• Bulk save attachments from multiple Outlook 365 emails in a single operation.
• Maintains folder hierarchy and preserves email metadata.
• Advanced filter options to sort attachments by date range, sender, recipient, and subject.
• Incremental backup mode to avoid downloading the same attachment twice.
• Batch Mode to process multiple Office 365 mail accounts simultaneously.
• No Outlook Desktop installation required (works independently).
• Supports Windows and Mac operating systems.
• No VBA coding or technical knowledge needed.
• 24/7 technical support available.

Frequently Asked Questions (FAQs)

How do I download attachments from multiple emails in Outlook 365?

To download attachments from multiple emails in Outlook 365, you can use the built-in Save All Attachments option (one email at a time), run a VBA macro via Alt+F11 in Outlook Desktop to automate bulk downloads, or use a dedicated Outlook 365 attachment downloader tool that requires no coding and works with large mailboxes.

Can I save all Outlook 365 attachments in bulk without VBA?

Yes. You can save all Outlook 365 attachments in bulk without VBA by using a dedicated Email Backup Software tool. It connects to your Office 365 account directly, extracts all attachments from multiple emails across all folders, and saves them to your computer without requiring any VBA macro or Outlook Desktop configuration.

How do I use Save All Attachments in Outlook 365?

To use Save All Attachments in Outlook 365, open the email in Microsoft Outlook Desktop, right-click on any attachment, and select Save All Attachments from the context menu. This saves all attachments from that single email to a folder on your computer. Note: this option is not available in Outlook Web (OWA).

Does the VBA macro work with Outlook 365 on the web?

No. The VBA macro (Alt+F11) only works in Microsoft Outlook Desktop (Classic or New version) and does not work with Outlook Web (OWA) or Outlook on Mac. If you use Outlook Web, the recommended solution is a dedicated Outlook 365 attachment downloader tool that works independently of Outlook Desktop.

How do I download all Outlook 365 attachments without Outlook Desktop?

To download all Outlook 365 attachments without Outlook Desktop, use Email Backup Software. It connects directly to your Office 365 account, requires no Outlook configuration, and extracts all attachments from multiple emails to your PC. This is especially useful for Mac users who cannot run Outlook VBA macros.

Why is Outlook not saving attachments?

Outlook may not save attachments due to insufficient disk space, restricted file types (such as .exe or .zip blocked by security policy), disabled macros, or permission issues with the destination folder. Check your available storage, verify folder permissions, and ensure macros are enabled if you are using the VBA method.

Can I download attachments from Outlook 365 by date range?

Yes. Using a dedicated Outlook 365 attachment downloader tool, you can filter and download attachments by date range, sender, recipient, or subject. This is not possible with the built-in Save All Attachments option or basic VBA macros, which download all attachments without filtering options.

Final Thoughts

In 2026, there are three reliable ways to download attachments from multiple Outlook 365 emails in bulk. The built-in Save All Attachments feature in Microsoft Outlook Desktop is the quickest option for small tasks. The VBA macro is suited for technical users who want automation without extra software. For large mailboxes, multiple Office 365 accounts, or Mac users, a dedicated Outlook 365 attachment downloader offers the most efficient and error-free solution.

Also Read: Gmail Not Downloading Attachments? 8 Fixes That Work in 2026