How to Export Roundcube Emails to Computer? Step-By-Step Guide

Do you want to export RoundCube emails to your computer? The following guide explains three very simple methods. You can use RoundCube’s built-in export option, use Outlook Classic, or use RoundCube Backup Wizard, which allows you to backup RoundCube emails quickly and in bulk without losing data or formatting. Follow the step-by-step instructions

Quick Answer: Export RoundCube Emails to Computer

The quickest method to backup RoundCube emails is by using an automated tool. It allows to backup a complete RoundCube mailbox at once instead of downloading each RoundCube email one by one. Moreover, you can use RoundCube’s built-in export feature if you want to export just a few emails (in EML only). Alternatively, you can also export emails from RoundCube Outlook. The detailed steps are given below for all three methods.

Why Backup RoundCube Emails Locally?

RoundCube is known as one of the best webmail solutions. You can manage your emails directly from your browser without the need for any installation. Here are a few reasons why you should export RoundCube emails to computer on time:

• Protection against accidental deletions or file corruption.
• Protection of important information in case of server outage or when migrating to a new email hosting provider.
• It’s easier to transition or switch to another email service.
• Access to old emails even without an internet connection.
• Security of data for legal or business purposes.

How to Export RoundCube Emails to Computer?

There are three different ways to backup RoundCube emails to local device. In the following, we have provided a step-by-step tutorial for each method, including export features, the Outlook desktop client, and the RoundCube backup wizard.

Method 1: Use Built-In Export Feature

RoundCube provides its own built-in export tool, allowing you to export RoundCube emails in EML format. To do this, follow these steps:

1. Simply login to RoundCube Webmail using your username and password.
2. Navigate to your inbox and select the RoundCube email that you want to backup.
3. Click on the More button and select Export from the menu.
4. Finally, the RoundCube email will be saved on your device.

Note: Repeat the same process to export each RoundCube email

Limitations of RoundCube’s Built-In Export Feature

• You can only export one email at a time, which means exporting a whole folder will take a lot of time. If you have 1,000 emails, it may take hours.
• Only EML files, you cannot export emails to PST, MBOX, or PDF formats.
• There is no automation available, so the process needs to be repeated manually each time.
• There is no date filter, so you can’t limit the search to only last month’s emails, for example.
• Sending a big attachment can fail, and very large files will not be exported properly.

Method 2: Use Microsoft Outlook Desktop Client

If you do not want to download one RoundCube email at a time and are in search of another manual method to bulk export RoundCube emails to computer, then take help of a desktop email client like Outlook.

Step 1: Setup RoundCube Webmail Account

1. Open your Outlook and click on the File option.
   
2. After this, go to Info > Click on the Add Account Button.
   
3. Here, select the Manual Setup or Additional Server Types option.
   
4. Select any option from POP or IMAP according to your preference.
   
5. Now, enter the “Incoming Server Address” detail or “Outgoing Mail Server Address Details” to export RoundCube emails to computer.
   
6. Fill in your RoundCube account details like the User Information, Server Information, Logon Information, etc.
   

Step 2: Backup RoundCube Emails to Local Storage in PST

Allow RoundCube to sync emails. After a successful synchronization, follow the steps given below to export RoundCube emails to computer:

1. Go to File > Open & Export > Import/ Export.
2. Select Export to a file option to backup RoundCube mailbox.
3. Click on Outlook Data File (.PST) then hit Next.
4. Select the folders and sub-folders, and again hit Next.
5. Browse to the Destination path where you want to save the files after the RoundCube email backup.
6. Finally, click on the Finish button to complete the process.

Note: Configuration is a technical task and takes some time. Hence, if not done in the right way, it can also fail. If you are in search of a direct and automated method to take backup of RoundCube Webmail then consider using the RoundCube backup wizard that we have mentioned below.

Method 3: Automated RoundCube Backup Wizard for Bulk Data

Getting the correct solution to backup RoundCube emails locally is somewhat challenging. As one wrong step can lead to data loss, we have provided a trusted and error-free solution to export emails from RoundCube Webmail. Also, the Email Backup Software is a suitable solution for safe RoundCube backup emails. The software has a free trial version to experience it before purchasing. Also, in just a few quick steps, you can export multiple emails from RoundCube to Gmail and other desired platforms.

How to Backup RoundCube Emails to PC Directly? Easy Steps

1. First, download the RoundCube backup tool on your machine, whether it’s Windows or Mac.
2. Use the Quick Search Box to instantly locate RoundCube Webmail from the available email sources.
   
3. Enter your RoundCube credentials and Click on the Login button.
   
4. Now, check the email folders that you want to backup.
   
5. Select the required Saving option.
   
6. Choose the destination path and hit the Backup button.
   

Related Guide: How to backup cPanel emails?

Some Advantages of RoundCube Backup Wizard

• Date-Based Email Filtering: Instead of backing up the entire RoundCube mailbox, retrieve emails from a certain date range. This is useful if you want to preserve emails from a particular month, year, or a customized period.
• Selective Folder Backup: Export only those folders that are necessary to you and avoid others such as Trash, Junk, and Drafts, making backup smaller and faster.
• Multiple Account Backup: Backup multiple RoundCube accounts in a single process. This option is only available in Pro Edition and higher.
• Incremental Backup: After the first RoundCube  backup is done, the software covers only the new emails in future backup processes, which saves memory.
• Automated Scheduled Backups: Set the frequency of running RoundCube backups daily, weekly, or monthly. This option is only available in the Enterprise Edition and prevents interruptions in your mailbox protection.
• Custom File Naming: Export RoundCube emails to computer with custom file names created based on your personal criteria such as date, folder name, sender, and subject.

Summary

In this blog above, we have discussed the method to export RoundCube emails to computer from the start to the end with two-fold guaranteed safety and security. We also studied the different methods for making RoundCube email backups, but opting for the perfect RoundCube backup tool helps to backup all emails with ease. RoundCube emails can also be exported in many formats as per requirements. There is a DEMO version of the tool available to export all the emails from RoundCube or migrate to a new server.

FAQs: Backup RoundCube Emails to Local Device

Q 1: What is the method of exporting all emails from RoundCube webmail?

To backup emails on RoundCube webmail, the user must log in to RoundCube, click on the folder, select multiple emails, and go for the export option. For better efficiency, RoundCube backup tool is available in the market.

Q 2: Is it possible to backup emails from more than one RoundCube account?

Yes, using the suggested RoundCube backup wizard makes it convenient for users to export emails from all RoundCube accounts.