How to Export Gmail Email to Outlook? Two Quick Methods

Are you looking for a way to export Gmail email to Outlook? You are at the right place. Many users prefer Outlook over Gmail because of offline access or you can say due to its professional interface. While Gmail is easy to use but migrating emails from Gmail to Outlook provides enhanced security and integration with Microsoft 365.

In this comprehensive guide, we have covered two efficient methods to move emails from Gmail to Outlook with a proper step-by-step guide to help you avoid any confusion. Additionally, you will explore the reasons behind this Gmail email to Outlook migration. So, let’s quickly dive into the article.

Overview of Gmail and Outlook

Gmail is the most common and popular Web-based email client application for data management offered by Google. Its server automatically scans emails for multiple purposes. Then why do users want to export Gmail email to Outlook?

Outlook is a desktop-based personal information manager email client application. It contains Emails, Attachments, Contacts, Calendars, Notes, Tasks, etc. It is used as a standalone application. This application provides so many attractive features which make Outlook trending nowadays. It is one of the most prominent choices, especially for professionals.

Why Export Gmail Email to Outlook?

Users may wish to migrate emails from Gmail to Outlook due to the below listed reasons, such as:

• Outlook enables users to download Gmail emails locally which means they can access their Gmail emails in offline mode without requiring a stable internet connection.
• Outlook offers better features to manage and organize Gmail emails.
• Exporting Gmail email to Outlook helps in creating a local copy that you can store securely and access anytime in future.
• Outlook allows users to manage multiple email accounts in one place unlike Gmail. It requires switching between accounts.
• Many professional and business users prefer to move emails from Gmail to Outlook as it offers strong security and compliance tools.

How to Migrate Emails From Gmail to Outlook?

There are two methods that exist to import Gmail account to Outlook with emails and attachments including a manual and an advanced. You can find these methods below in detail:

Method 1: Export Gmail Email to Outlook Manually

1. Open your Outlook account.

   

2. Click on the “File” >> “Add Account” option.
3. Now a pop-up will appear, where you have to enter your Gmail email address and hit the “Connect” button to continue the process.

   

4. On the next screen, you will be prompted to enter your Gmail password. Type the password wisely and click Sign in.
5. Hit the “Finish” button to export Gmail emails to Outlook and your Gmail data will be synchronized successfully.

Similar Guide: How to migrate Gmail emails to iCloud?

Why We Don’t Recommend Manual Methods?

• Technical knowledge is required to configure your accounts.
• MS Outlook installation is required to export Gmail email to Outlook manually.
• If you have large data in Gmail, then the synchronization process will take a long time.
• No advanced filter option to migrate specific emails.

How to Move Emails from Gmail to Outlook?

1. Download and install the Gmail to Outlook migration tool.

   

2. Select Gmail from the appearing email services list.

   

3. Enter the login details of your account and enable the required filters to forward Gmail emails to Outlook effectively.

   

4. All the folders and subfolders will appear on the screen, from here choose the required data.

   

5. Click on the “Select Saving Option” and select the “PST” File from the dropdown list to migrate emails from Gmail to Outlook.

   

6. Apply the required filters and choose the saving location by using the Browse option.

   

7. Lastly, hit the “Backup” icon to start the export Gmail email to Outlook.

   

Also Read: How to Migrate Gmail to Office 365?

Conclusion

In this blog, we have discussed two simple methods to export Gmail email to Outlook. The utility is best suited for all kinds of users. It offers a number of facilities to migrate emails from Gmail to Outlook. You can try the Demo version of the Gmail to Outlook migration tool for a better understanding.