How to Migrate from Zoho Mail to Office 365? Easy Ways

Want to know how to migrate from Zoho Mail to Office 365? If yes, then begin reading this article and follow the steps explained here. In this guide, we have explained several methods to migrate Zoho Mail to Microsoft 365 including all emails and attachments. You will also find a few necessary things that you need to know about migrating emails from a Zoho Mail account to an Office 365 account.

Zoho Mail application has completely changed the way consumers interact with businesses. In a short period, it has convinced many users to get connected through the Zoho Email Client application. But when the users of Zoho Mail look for a business utility that can engage with the digital era, then they feel the need to backup Zoho Mail emails to Office 365 accounts.

Office 365 offers all the business integrity to the account holder to manage and develop on multiple platforms. Understanding the benefits of Microsoft, many professionals may need to migrate Zoho Mail to Microsoft 365. In this blog, we are going to cover the points that will help you understand how to migrate Zoho Mail to Office 365.

Why Migrate from Zoho Mail to Office 365 Account?

Following are the common reasons to import emails from Zoho Mail to Office 365:

• Office 365 offers many apps like Word, Excel, and PowerPoint in one place.
• Users can access their data anytime, anywhere with Office 365.
• Office 365 provides stronger security than Zoho.
• It makes tasks simpler with its user-friendly features.
• All your data, including emails, calendars, and contacts, syncs automatically in Office 365.

Read More: How to add a shared mailbox in Outlook?

Before You Begin: Pre-Migration Checklist

Before you begin migrating from Zoho Mail to Office 365, planning ahead will protect you from any data loss or interruptions later on. Here’s a checklist to help you:

• Create a list of data that you want to migrate from Zoho Mail to Office 365, such as mailboxes, folders, calendars or contacts.
• Make sure all users already have an Office 365 mailbox created and licensed.
• IMAP access has to be enabled in Zoho Mail under Settings > Mail Accounts > IMAP. If two-factor authentication is turned on, it is important to generate an app-specific password, as it is required in both manual and direct migration methods.
• Decide on doing a one-time, total migration or an incremental migration, which is necessary if you plan to migrate mailboxes in batches over time.
• Inform users about the moving process beforehand to avoid frustration due to temporary access restrictions during the migration process.

Method 1: Migrate Emails from Zoho Mail to Office 365 Manually

Follow these 3 simple steps to migrate from Zoho Mail to Office 365:

Step 1: Set up Zoho Mail in Outlook

1. Open Microsoft Outlook and login to your account.
2. Click on File tab > select Add Account.
3. Enter the Zoho Mail login credentials.
4. Check the Let me set up my account manually and then click Connect.
5. Select IMAP, enter IMAP/SMTP settings, provide your Zoho password, and hit the Connect button.

Step 2: Now Export the PST from Outlook

After configuring your Zoho Mail account in Outlook, export the PST file from it.

1. Open Outlook and navigate to File > Select Open & Export > and click on Import/Export.
2. Choose the Export to a file option and select Outlook Data File (.pst).
3. Pick the desired mailboxes, choose the destination path, and finally click Finish.

Step 3: Import PST to Office 365

Once done, import the exported PST file into Office 365. To continue this process, you need to first configure your Office 365 account in Outlook. Follow the steps mentioned below to migrate Zoho Mail to Microsoft 365:

1. Set up your Office 365 account in Outlook.
2. Navigate to the File tab > click on Open & Export > and select Import from another file or program.
3. Choose Outlook Data File (.pst).
4. Browse to the exported PST file to begin importing it into Outlook, then click Finish.

Drawbacks of the Manual Method

Manual way to migrate Zoho Mail to Office 365 poses several challenges:

• This is time-consuming and technical process
• It requires several complicated steps.
• You cannot transfer bulk Zoho Mail emails to Office 365.
• You may lose the original formatting and structure of your data.
• This can cause duplicate Zoho Mail emails in your Office 365 account.

This process is only suitable to migrate a few emails from Zoho to Office 365. However, if you need to transfer a bulk of emails or multiple Zoho accounts to Office 365, use a dedicated Zoho to Office 365 migration tool.

Method 2: Dedicated Tool to Migrate Email from Zoho to Office 365 with Ease

The Email Backup Software is an appropriate solution to directly migrate Zoho Mail to Microsoft 365 account. It can directly migrate from Zoho to Office 265 without the installation of any third-party application. With this tool, one can import emails from Zoho Mail to Office 365 along with all the attachments. The tool comes with so many attractive features. One can install this software on any Windows platform. You just need to follow these simple steps to migrate Zoho Mail to Office 365.

Download the software from the given button:

How to Migrate Zoho Mail to Office 365? Step-by-Step

1. Download and start using the dedicated Zoho Mail to Office 365 migration tool.
2. Select Zoho Mail from the available email sources and enter Zoho Mail email address along with the App Password.
   Note: If you need to migrate emails from multiple Zoho Mail accounts to Office 365, then select the “Use Batch Mode” option.
3. Select the required Zoho Mail folders that you want to move to Office 365.
   
4. Select Office 365 from the available saving options.
   
5. Enter your Office 365 email address and directly Sign In to your Office 365 account via the Microsoft Graph API with complete security.
   
6. The software starts importing emails from Zoho Mail to Office 365 account.
   

Benefits of Zoho Mail to Office 365 Migration Software

The following are the advantages of using the software to migrate Zoho Mail to Microsoft 365:

• Change Default Language: During the Zoho to Office 365 migration process, the tool provides a separate option that asks you to change the default language of the software.
• Advanced Filter Option: The tool to migrate Zoho Mail to Office 365 provides an advanced filter option by which one can easily sort their emails. It allows users to set a specific range of emails that they want to convert.
• Convert Selected Folders: With this application, one can easily convert selective email folders. So, save your time and effort by using this fantastic feature.
• All Mac & Windows Supported: Zoho Mail to Office 365 migration software successfully supports all the editions of Mac and Windows Operating systems. Therefore, one can install or run this software on any Mac and Windows OS.
• Save Message in Default Folder: Once you complete the Zoho Mail to Office 365 migration process, just open your resultant mailbox account. You can see that all your emails are in exactly the same default folder as it was in the source email client.

Also Read: Migrate Zoho Mail to Gmail

After Migration: Post-Migration Checklist

When all emails have been transferred, you do not stop there. There are some further actions essential to complete the process correctly:

• You will have to update the MX records of your domain and point them to Office 365 so that all future emails reach their destination. You can follow the instructions Microsoft has provided about how to set up DNS records to do it for most registrars.
• You need to set up the Autodiscover DNS record to make Outlook find out mailboxes created during the migration process automatically, without the need to configure the server settings manually.
• Make sure that each user creates a new Outlook profile, instead of an old one used in Zoho. Otherwise, they might find conflicts in syncing data and duplicated folders.
• Then it is essential to check the number of emails in several folders in Zoho Mail and Office 365 to make sure everything has been done properly and the files are the same.
• Once everything has been checked, you need to archive or disable the old Zoho account according to your company’s data retention policy.

Conclusion

We explored a manual and a direct method to migrate from Zoho Mail to Office 365. The manual process is quite lengthy, technical, and frustrating. Use the tool to directly migrate emails from Zoho mail to Microsoft 365 account. This is incredible software that provides a safe and accurate Zoho Mail to Office 365 migration. As this is a Windows and Mac-based application, you can install it on any Mac or Windows machine. It also provides a free demo version through which one can easily understand the complete software working and functionality.