How to Save Office 365 Files Locally? 3 Simple Methods
Learn how to save Office 365 files locally with our simple guide. If you are an Office 365 user then you must know the ways to save its emails locally such as on your computer. It is a useful task, especially for professionals who are often required to access their Office 365 email without opening an Office 365 account. Here, in this article, we have covered step-by-step tutorials and multiple methods of how to save Office 365 documents to computer without facing any challenges.
Microsoft Office 365 cloud-based mailing platform is full of SaaS services like Outlook.com, SharePoint, OneDrive for Business, etc. This is a highly useful email service, used by a large number of professional and personal users. Saving Office 365 documents locally is a common need for all Office 365 users for various reasons. To provide you a complete guidance to save Office 365 files locally, we have discussed the core reasons and the solutions.
Reasons to Save Office 365 Files Locally
Here are some of the most common reasons, why a user may need to save Office 365 documents to computer:
- Users want to save their emails from Office 365 in an accessible format.
- Office 365 is a web-based email service, so there is a high risk of virus attacks and cyberattacks.
- Users are switching from one service to another, so they want to save their data safely.
- Access the Microsoft 365 files or documents without having an internet connection and whenever they want.
How to Save Office 365 Documents to Computer?
In the following, we are going to discuss the 3 most effective methods to save Office 365 files locally. These methods will include manual and automated solutions. Hence, for manual methods, you need to be quite careful to avoid any complications. However, if you want to complete this task smoothly without any trouble then try the direct solution.
Method 1: Saving Office 365 Documents Locally as PDF
- Open an Office 365 account on your system.
- Now open the email, click on the Menu (…) icon, and choose the “Print” button from the dropdown.
- A new window will appear, choose the required filters and location and hit the “Print” button.
- Your email will be saved in PDF format at the selected location.
Note: Repeat the same process for saving each Microsoft 365 files locally.
Method 2: How to Save Office 365 Files Locally on Computer
- Again, in the Microsoft 365 account, open the required email.
- Click on the Menu button again, and hit the “Download” button.
- Choose the location, where you want to save the file and hit the Save icon.
- Your email will be saved in EML format at the selected path.
Note: Again, this method also cannot save Office 365 documents to computer, hence you need to do it manually.
Method 3: Professional Solution to Save Office 365 Files Locally in Bulk
The software called Email Backup Tool helps users to backup Office 365 files locally with complete data and information.
This is the trusted software by many IT experts and large companies, which use the tool to migrate their data from one platform to another. It is developed with highly advanced algorithms, which makes the software powerful and easy to use for all users.
There is an end number of features and filters for easy process for Microsoft Office 365 save files locally. Some of the features in dept are explained below:
Why Professional Solution is Better than Manual Methods?
- Complete Data: This software allows users to save Office 365 files locally including emails, contacts, calendars, notes, journals, etc.
- Bulk and Selected: Users can easily check/uncheck the required data so that they can save in bulk.
- Saving Options: The software allows users to download Office 365 to local storage into 20+ file formats and web/desktop-based email services.
- Advanced filter: This option enables users to download required and specific data via Date, To, From, etc.
- File Naming Option: If users are saving their mailbox into a single email format, then you can manage your converted data using this option.
- Compatible with All Windows: Users can download the software on any machine in Windows 11, 10, 8, 7, etc.
- Different Language: Also, users can back up their mailbox in various languages including English, French, Spanish, Dutch, Finnish, German, etc.
How to Save Office 365 Files Locally? – Steps
- Download and run the tool on your system.
- Select Office 365 from the application list, put the login credentials of the Microsoft 365 account and hit the “Login” button.
- After that, select the required data from the screen according to your needs.
- And choose the required saving option from the appearing list.
- Apply the advanced filter option for particular data if required.
- Lastly, click on the “Backup” button to start the process to save Office 365 documents to computer.
As you can see how simple is saving Office 365 documents locally using the software. If you have any questions or doubts then you can use the free trial version of this software. So that you can understand the features and working process of the software.
Time to Say Goodbye
We have mentioned the complete methods to Save Office 365 files locally on your computer and PC. Here we have used manual and expert solutions to save Office 365 documents to computer. Manual methods have some limitations, which we can’t avoid. If you don’t want to save any errors, while saving the Office 365 files, then you have the expert solution.