Backup Outlook 365 to Onedrive & Protect Data

In this thorough article, we will be discussing an accessible solution to backup Outlook 365 to OneDrive, with the agenda of users sustaining control over their information outside the mail environment. This article briefly elaborates on some of the proven solutions to save Outlook data to OneDrive and explores the pros and cons of each method with addition to why and how it is beneficial for which type of users.

Microsoft Outlook 365 is popularly known as the essential platform in terms of communication for both users and organizations. This is because Outlook emails consist of important attachments, critical data related to business, original archival records, and the list goes on. While the platform works completely as Microsoft’s cloud storage, it does not guarantee to keep users’ important information away from threats like malware, cyberattacks, digital infections and so on.

Why is OneDrive a Reliable Vault for Outlook Data?

Outlook 365 is a management application that includes documents, emails, attachments, contacts, and calendars completely cloud based. Whereas, Onedrive is considered as a cloud storage used to protect files and sync all users’ information across all the connected devices in order to access any data anytime.

• Not only does OneDrive provide redundancy, easy access, and archival history.
• An attractive solution to safely export Outlook information without any issue.
• Safeguard users’ data from any accidental deletion, threats, and overwrites at all cost.
• Lighten the Outlook storage by shifting old or outdated information to the cloud based space.

Why is it crucial to Save Outlook Emails to OneDrive?

To backup Outlook 365 to OneDrive is not just a matter of syncing information across devices. But to create stabilized copy of user information like attachments, calendars, and emails, in their respective destinations. Such a backup process ensures that the data is not jeopardized or compromised and keeps them in a version that can be recovered easily.

How to Backup Outlook Emails to OneDrive using Manually

Below are some of the proven methods to save Outlook emails to OneDrive if users are having less data or small mailbox, commonly used by professionals and well-experienced business organizations:

1. Backup data through PST Files

1. Open Outlook on your System.
2. Go to “File” and click on “Open & Export”.
3. Further, select “Import/Export”.
4. Tap on “Export to a File”.
   
5. Next, choose the option of “Outlook Data File (.pst)”.
6. Add the required mailboxes or files you wish to backup OneDrive.
7. Check to “Include Subfolder” if needed.
8. Now, define the “Location Path” to “OneDrive” directly.
   
9. If the path is not visible, then go to onedrive.com, sign in to your account,
10. Click “Upload” to export your .pst file.
    

2. Save as PDF to save Outlook emails to OneDrive

1. Open Outlook.
2. Select the required emails.
3. Click the combination of “Ctrl + P” or “Cmd + P”.
4. You can also select the “Print” option that appears at the beginning.
5. Choose the option “PDF” or “Save As PDF”.

3. The Drag and Drop Technique

Make sure to sync your device with OneDrive on your operating system.

1. Simply go to “File Explorer”.
2. Click the “Cloud” icon on your menu bar.
3. Open Outlook and OneDrive in 2 tabs side by side.
4. Select or drag the emails from Outlook and drop them in OneDrive in your required folder.
5. Repeat the process.

Discover the Included Risk Associated with Manual Methods

While using traditional techniques can be helpful in terms of backing up Outlook files which are are in quantity or size. They do come as a limitation for professionals to save Outlook 365 emails to OneDrive in batch instantly. Following are some of the common drawbacks that come along with manual solutions:

• Manual solutions are heavily dependent on users’ ability to execute them, which often leads to many human errors.
• Unlike the guaranteed solutions, many solutions do not have the function of incremental updates which leads to users uploading Outlook files or mailbox repeatedly.
• Consist of high chances of synchronization failures which can leave users’ data unprotected without them being totally aware.
• Not suitable to process a large mailbox of .pst files due to timeouts and exertion of storage space.
• High chances of being attacked by malware, ransomware, if users’ local system is infected, which could lead to the backup of damaged and corrupted files to cloud.
• Not useful for server-side backup since such methods only save data that is cached locally
• Methods like drag and drop are not guaranteed to carry metadata along with the entire file during the export.
• Not suitable for beginners and non-technical users due to complicated steps and processes

Amazing Characteristics of the Professional Software Tool

• Offers advanced filter options for users to manage their Outlook files according to aspects like date, certain file or folder, file type, subject, and many more.
• Ensures to preserve and protect the integrity of users’ data during and after the export process is complete and keep all information in their original places.
• With this tool, users can easily read and view their backup files without requiring an internet connection.
• Give 100% safety and security through advanced and modern encryption technologies that safeguards their data.
• Provides features of incremental backup especially for users to backup recent and upcoming emails seamlessly.
• Supports more than 200+ saving options including cloud services, file formats, local drives such as backup Office 365 mailbox and many more.

Conclusion

It has become more than essential to shield your data with extra protection in a digital space like to backup Outlook 365 to OneDrive. To save Outlook emails from many cyber threats, losing information without any backup, and data volatility, it is crucial to pick the right tool for it. Using manual solutions is beneficial for occasional requirements. It is not recommended if you’re looking for a solution to backup Outlook 365 to OneDrive in bulk with urgency.

Not only does our robust software provide an intuitive and user-friendly interface for all kinds of users. But it also forms a safety anchor that sustains users’ productivity and their time through quick execution. You can also try the free demo version and checkout some of the features before purchasing the product. Also, in case of any query related to the product, feel free to reach out to our customer support services available 24/7.