How to Export Emails from RoundCube to Outlook? Complete Guide
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Find our three different methods for how to export emails from RoundCube to Outlook. Whether it is a recent move to Microsoft 365, a change in hosting companies, or a need to create a PST backup, this article covers the most effective ways with step-by-step instructions to migrate RoundCube to Outlook without losing attachments.
To continue using the same email in Outlook, configure your RoundCube mailbox via IMAP option. However, if you are leaving your hosting company for a good reason or want to create a permanent backup, consider exporting your mailbox as a .PST file.
Why Migrate RoundCube to Outlook?
RoundCube is an email service used around the world and is offered by many hosting services. Though it is practical to use it online via the Internet, sooner or later, many people start looking for an opportunity to switch to Microsoft Outlook. This is due to the fact that using Outlook offers many advantages in terms of email management, offline access, and email storage prospects.
Exporting emails can be an excellent way of retaining one’s emails before changing hosting providers or one’s email company.
For example: Your web hosting contract is nearing its end. When your account is cancelled, you will also lose your RoundCube mailbox. Exporting emails will safeguard your vital correspondence, invoices, and attachments for future access through Outlook.
Similarly, businesses that switch from cPanel email hosting to Microsoft 365 can transfer their RoundCube mailboxes so that their staff can conveniently view their previous emails through Outlook, without the need for the old mail server.
If your mailbox has too many emails or heavy email attachments, the process to export emails from RoundCube to Outlook will take longer to finish. Once the process is started, avoid interruptions.
Method 1: Connect RoundCube to Outlook Using IMAP
The easiest way to migrate RoundCube to Outlook is by adding your account via IMAP.
Instead of having your emails downloaded as a file, IMAP keeps the emails synced between the mail server and Outlook. This means that both RoundCube and Outlook have access to your emails, which makes IMAP an ideal option if you want to retain the same email account.
Steps to Add RoundCube to Outlook:
- Run Microsoft Outlook and click on File > Add Account.
- Enter your RoundCube email address.
- Then, choose Advanced Options to connect it manually.
- Specify IMAP as the type of account.
- Enter the incoming and outgoing mail server information supplied by your hosting provider.
- Indicate your password and complete your account setup.
- Your Outlook will start the synchronization process.
Method 2: Export Individual RoundCube Emails to Outlook Manually
In the case of just a few emails, users of RoundCube have the option of individually downloading emails as EML files. The advantage is that Microsoft Outlook supports EML, making it beneficial for individuals with a small inbox.
This method is not good enough for exporting a large number of emails from RoundCube to Outlook as it requires the manual download of each individual email.
Steps to export emails from RoundCube to Outlook:
- Log into your RoundCube webmail account.
- Open the relevant email to be exported
- Click on the More option and then select Download (.eml) or Save (depending on your version).
- Save this email to your local machine.
- Follow the same procedure for the rest of the email that need to be exported.
Once you have downloaded the files in EML format, start Microsoft Outlook and drag the email files into the appropriate Outlook folder.
Method 3: Use a Professional RoundCube to Outlook Migration Tool
Since RoundCube has no built-in way for users to export their entire RoundCube mailbox to Outlook, people resort to professional Email Backup Software to perform the task.
The tool preserves the following information in the resultant “PST” file:
- Mail contents and attachments
- Folder arrangement
- Email metadata and properties
- Read/unread status
- Date and time details
It also allows filtering to enable people to export their mail from specified dates and folders. Download and test the software for free!
How to Export Emails from RoundCube to Outlook?
- Download the software and use the search box to navigate RoundCube Webmail email source. Login to your account using your email address and password.
- Select the mailbox folders that you want to export emails from RoundCube to Outlook using checkboxes.
- Use Advanced filters to sort specific RoundCube data according to date range, from, to, subject, etc.
- Automate the process using the Schedule backup feature for days, weeks, or months.
- Select “PST” from the Saving option.
- Choose the desired destination path and finally hit the Backup button to export emails from RoundCube to Outlook.
FAQs: Migrate RoundCube to Outlook
Q 1: Can I transfer all RoundCube emails to Outlook?
Yes! You can connect your inbox using IMAP or export it into a PST file through the tool.
Q 2: Is exporting going to remove the RoundCube messages?
No, because exporting just produces a copy of the messages and does not erase them from RoundCube.
Q 3: Does exporting also cover attachments when sending emails to Outlook?
Yes! Both emails and attachments are saved when using IMAP or the efficient tool.
Q 4: Is it possible to perform RoundCube email export to Outlook for multiple accounts?
Yes! You can configure each of the accounts separately or select a tool that is able to handle bulk exporting of RoundCube mailboxes to Outlook.
Conclusion
Exporting emails from RoundCube to Outlook allows you to protect your email account, for instance, if you are switching hosting providers, switching to Microsoft 365, or want to create a backup. According to your situation, you can use IMAP for syncing your mailbox, import RoundCube to Outlook manually, or use the dedicated tool that can back up your mailbox into PST format. Choose the best method according to your mailbox size and needs to ensure successful RoundCube to Outlook migration.
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