How to Download Old Emails from Gmail?

Many users are looking for how to download old emails from Gmail but are unable to find the right method. However, in this article, we have overcome this challenge. We have provided multiple simplified methods that will help you easily export old emails from Gmail account through a few simple processes. Keep reading the guide and learn the best procedures to easily save old emails from your Gmail account.

Gmail is the most popular and the oldest free web-based email service provided by Google for managing emails. It allows users to send and receive email messages over the Internet. Our Gmail accounts are a bunch of our old and precious emails and now we want to protect them by downloading and saving them locally. Therefore, there could be several reasons to download old emails from Gmail depending on the user’s situation.

In this blog, we have explained simple methods including manual and advanced through which any user can effortlessly export emails from Gmail account with attachments and all other items. So, follow the steps mentioned below to learn how to download old emails from Gmail using best practices.

Reasons to Export Old Emails from Gmail

• Safeguard and preserve critical emails.
• Transfer email history to a new service.
• Read and manage emails without an internet connection.
• Account issues or service disruptions.
• Extract and analyze data for legal purposes.

How to Download Old Emails from Gmail Account?

In the following, you can find several methods to export emails from Gmail including manual and direct methods. For the manual method, we have used the Download option in Gmail, Google Takeout, Print option, and Outlook, and for the automated solution we have used the Advanced tool.

Method 1: Save Emails from Gmail One-by-One

1. Open Gmail account.
2. Go to your Mailbox.
3. Search and open the old email that you want to export.
4. Click on the Three dots from the right-hand side.
5. Select the Download option from the list.
   
6. That’s it! Your Old messages will be downloaded in .eml format.

Note: Repeat the process for downloading each email.

Also Read: How to Move Email from One Gmail Account to Another?

Method 2: Use Google Takeout to Download Emails from Gmail

1. Open Google Takeout.
2. Click on “Deselect all”.
3. Check the “Mail” field.
   
4. Hit the Next button.
5. Select Destination.
6. Choose Frequency to export.
7. Specify File type & size.
8. Hit the “Create Backup” button.
   

Note: There is no option available to export only the desired old emails from Gmail via Google Takeout. Hence you will have to download the entire mailbox. The process can take time and may also fail.

Also Read: Move Gmail Folders to Another Gmail Account

Method 3: Print Old Emails from Gmail

1. Open the desired old email in Gmail.
   
2. Click on the “three dots” to open More options.
3. Select the Print icon from the list.
   
4. Adjust the print settings and select “Save as PDF“.
   
5. Finally, click on the Print button.

Note: You can download only a single email from Gmail at one time.

Method 4: How to Save Old Emails from Gmail Via Outlook?

1. Simply set up your Gmail account in Outlook.
   
2. Now open your Outlook account and open the old email you want to export.
3. After that, Go to File tap.
4. Click on Save As option.
5. Select the path, and file name, and save as type.
6. Hit the Save button.

This way you can import Gmail emails to Outlook and download the old emails from there.

Method 5: Automated Way to Download Multiple Emails from Gmail Selectively at Once

Use Email Backup Wizard to download specific old emails from your Gmail account in bulk, in one go. Using this software you can export a large number of emails from Gmail at once, and selectively. The popular tool is trusted by professionals and organizations to get satisfactory results in a short time. So, download the software to instantly download emails from Gmail in bulk in several formats like PDF, DOC, PST, MBOX, MSG, EML, HTML, etc with a few simple clicks.

How to Download Old Emails from Gmail in Bulk?

1. Download and launch the tool to initiate the process.
   
2. Select Gmail from Email source and add its login credentials.
   
3. Pick the desired old emails from the preview.
   
4. Use advanced settings to specify date, from, to, subject, etc.
   
5. Click Browse and select the destination path.
   
6. Lastly, Hit the Convert button to begin.
   

Advantages of the Software

• The software to download old emails from Gmail is very easy to use and understand.
• It allows to export old Gmail emails in bulk according to date range.
• Moreover, it provides a plethora of features and advanced options to get the desired result.
• Users can download their old emails directly from Gmail account without using any other application.
• Also, the tool lets you save emails from Gmail in various formats and store them at the desired path.
• There is no limitation on the number of files you want to backup.
• Furthermore, the software gives the option to choose the naming option.

Conclusion

Among all the email applications, Gmail is the best and most well-organized platform. However, it is very important to download old emails from Gmail account for security reasons. To export old emails from Gmail, you can use the advanced tool or take the help of the manual method. However, the manual method may not be suitable for all users because of certain limitations. Hence, to stay away from any challenges it is best to use the automated tool that we have suggested. You can use the Trial version to understand the utility.