How to Take Backup of Office 365 Mailbox? Top 3 Methods

How to take backup of Office 365 mailbox even if you have a large number of emails from multiple accounts? Today in this article, we are going to introduce you to the best methods and solutions to easily backup Office 365 emails, and all other data easily and smoothly. Keep reading the article to learn about the best strategies.

How to Take Backup of Office 365 Mailbox?

There are multiple ways to backup emails from an Office 365 account and save them locally for future needs. You can do it manually or use a direct method. Below you will explore 3 best Office 365 email backup solutions.

Method 1: Backup Office 365 Emails Using Outlook

Before starting this method to take backup of Office 365 mailbox, first, make sure to have Outlook installed on your system.

1. Launch Microsoft Outlook and configure your Office 365 email ID.
2. After successful configuration, follow File >> Open & Export >> Import/Export. 
3. Choose Export to a data file and hit Next button to backup Office 365 mailboxes.
4. Now select Outlook Data File (.pst) and click the Next button.
5. Select the Mailbox that you want to export and browse the destination path.
6. Hit on the Finish button to start the backup process of the Office 365 mailbox and save it into PST format.

Method 2: Back up Office 365 Mailbox Emails Using eDiscovery

Another way that you can take backup of Office 365 mailbox is by using the built-in feature of Microsoft Admin Center called the Content Research eDiscovery tool. This feature will allow you to backup Exchange online data into PST file. To make it easy for you, we have divided this method into two separate steps:

Step 1: Give Necessary Permissions in eDiscovery

1. First of all, open Microsoft 365 Admin Center Wizard.
2. After that, go to the Security option from Admin centers.
3. Now navigate to the Permissions.
4. Tick the eDiscovery manager checkbox.
5. After that, an eDiscovery Manager dialogue box will appear.
6. Tap on the Edit role group.
7. Find the Choose roles option and then enable the Export role. (In case this feature is not enabled, then select Edit and add the role)
8. Finally, Hit the Save button to continue to backup Office 365 emails.

Step 2: Backup Office 365 Account Mailboxes

Once you have completed the above steps to take backup of Office 365 mailbox, you can return to your Microsoft 365 admin center home page.

1. From the left panel of the interface, click on the Compliance button.
2. Expand the Menu and select Content Search.
3. Click on New Search and select Add Conditions.
4. Enable the Type option and hit the Add button, then click on Save & run button.
5. Enter the Name and Description and save it.
6. Select Back to Saved searches from the Content search tab.
7. At the end, Hit the Export Results option to backup Office 365 emails.

Limitations of the Above Methods:

The manual methods to take backup of Office 365 mailbox requires expertise. When the user is performing this task, they require a deep knowledge of Office 365. However, if something goes wrong, then it will result in data loss.

Method 2: Office 365 Backup Using Automated Tool

The ultimate approach to back up Office 365 accounts with entire data including emails, and all other information is by using a reliable Office 365 mailbox backup tool called Email Backup Solution.

It is a professional and self-explanatory tool to easily take backup of Office 365 mailbox. The tool not only backup Office 365 mailboxes data but also allows you to convert them into multiple file formats like PST, PDF, MSG, EML, EMLX, HTML, etc, and migrate them to several email accounts.

In addition, the Office 365 backup wizard only requires your Office 365 account credentials. It has many advanced features for performing Office 365 to Outlook migration and other file formats. The Office 365 backup tool is really helpful for creating Microsoft 365 backups as well as calendars and contacts. So, download the utility and convert Office 365 data without any problem.

How to Take Backup of Office 365 Mailbox?

1. Install the Office 365 backup wizard and select Office 365 as the email source from the left panel of the screen.
2. Enter your Office 365 email credentials and click on the Login button to take backup of Office 365 mailbox.
3. Select the file saving option, and required destination and click on the Backup button.

The software begins creating Office 365 email backups.

Benefits of Office 365 Backup Wizard

• You can easily take backup of Office 365 mailbox including entire data.
• Change the language of the software during the migration process.
• Provides multiple file saving options select as per your requirements.
• Create multiple Office 365 mailbox backups at once with accuracy.
• You can install this Office 365 backup wizard on any Windows and Mac versions.
• Office 365 mailbox backup tool gives multiple file-saving options for the ease of users.
• You can select the required destination path to take backup of Office 365 mailbox.
• The application is completely free from any type of risk and virus.

Importance to Backup Office 365 Mailboxes

Office 365, also known as Microsoft 365 is a complete cloud-based suite of productivity tools including Word, Excel, and Outlook. It is a highly popular service that has more than 345 million users worldwide. If you are also an Office 365 user, you might be also aware of the importance of its emails and data. Backing up Office 365 data is a crucial task for all Microsoft 365 users. Before we begin to learn how to take backup of Office 365 mailbox, let’s understand its importance first:

• Backing up Office 365 data helps you prevent data loss that can occur due to accidental deletions, hardware failures, and cyberattacks.
• Having a backup of Office mailboxes allows users to easily restore them whenever they want.
• Office 365 backup also allows it to move its important data to other accounts or devices.
• Backing up Office 365 emails helps manage storage limits and free up space in Office 365 accounts.
• You can easily perform searches and modifications for legal requirements within the backup of Office mailboxes.

Also Read: How to Save Emails from Office 365 to External Hard Drive?

Final Words

In the above blog, we described how to take backup of Office 365 mailbox using manual and direct solutions. But we recommend you go with the Office 365 backup wizard to safely and accurately backup Office 365 emails. The software provides a very simple user interface and there is no risk involved with this application. Also, it has a TRIAL edition using which you can experience the tool before investing.