How to Save Outlook 365 Emails to Hard Drive?

Do you want to save Outlook 365 emails to hard drive? Exporting Outlook 365 emails to your hard drive is a smart move for a variety of reasons, including to protect your data, protect your emails from hacking, and have an offline backup. Whatever the reason, downloading and exporting emails from Office 365 is a reliable practice. In this article, you will learn how to backup Outlook 365 emails to external hard drive using manual methods along with the best automated tool.

Why Backup Outlook 365 Emails to External Hard Drive?

Although cloud storage is secure and fast, it’s still susceptible to:

• Data loss from human error or system failure.
• Online hacking and malware attacks.
• Server downtime or cancelled subscriptions.

If you save Outlook 365 emails to hard drive you can maintain a safe and accessible backup anytime.

Some common reasons include:

• Create a backup for future use.
• Sharing important emails in an accessible format like PDF or EML.
• Migrating emails to another platform or service.

Learn: How to backup Office 365 mailbox before deletion?

Benefits of Exporting Office 365 Emails to Hard Drive

Here are several benefits and reasons why you should save Outlook 365 emails to hard drive:

• Keeps your emails secure: If something goes awry in the online space (e.g., a hack, or server maintenance), your emails will still be safe on your hard drive.
• Can work offline: You can open and read your emails at any time, even if you don’t have an internet connection.
• Good for preventing data loss: Sometimes we misclick and delete our emails. A backup will help to recover them.
• Files are easy to share: You can backup Outlook 365 emails to external hard drive as a PDF file and send it for reference in seconds.
• Good for transitioning: When moving to another email service provider, it’s easier to have saved emails saved on your computer to make the switch.
• Saves valuable information for later: You can save Office 365 emails to hard drive and keep copies of emails that have legal, business, or personal value.

How to Save Outlook 365 Emails to Hard Drive?

You can backup Outlook 365 emails to external hard drive using:

• Manual methods – Ideal for downloading a few emails.
• Automated tools – Best for exporting emails in bulk.

Manual Methods to Save Office 365 Emails to Hard Drive

Users can copy Outlook 365 emails to hard drive in thee different ways. All techniques are mentioned below:

Technique 1: Backup Outlook 365 Emails to External Hard Disk as PDF

Follow the steps mentioned below to save Outlook 365 emails to hard drive through a PDF file:

1. Enter your admin and user credentials to log into Office 365.
2. Open any email by selecting Outlook 365 under Office 365.
3. From the drop-down menu, pick the three-dot icon and choose Print.
4. Then, from the Next window, click the Print button once more.
5. Select the Destination and select Save as PDF.
6. To successfully backup Outlook 365 emails to external hard drive, click Save now.
7. For another email, follow the previously described procedures once more.

Your email will now be saved in PDF format at the selected location. Now repeat the process again and again for each email.

Technique 2: Archive Outlook 365 Emails to Hard Drive as EML

These are the steps to save Outlook 365 emails to hard drive as an EML file:

1. Open your Microsoft 365 admin or user account and log in.
2. Open an email in Outlook 365 after selecting it from the list of applications.
3. Select Download from the drop-down menu after clicking the three-dot icon.
4. The EML file in the Download folder will contain your email.
5. To download the subsequent email from Outlook 365, follow the same steps once more.

Now once again repeat the same process again and again for each email. You can also save your Microsoft 365 emails to your desktop as a PST file, by visiting the mentioned page where you will get complete information: How to export Office 365 mailbox to PST

For certain emails, these methods are best, but if you want to export a large number of emails in any desired format. Then take the help of the expert solution to copy Outlook 365 emails to hard drive.

How to Save Emails from Outlook 365 to Hard Drive Automatically?

Steps to save Outlook 365 emails to hard drive in bulk:

1. Download and install the software on your desktop to export emails from Outlook 365 to hard drive.

   

2. Now choose the “Office 365” option from the appearing email service list and enter the login details of your account.

   

3. Next, apply the advanced mode option as per your needs such as Use Batch Mode: Users can easily backup Outlook 365 emails to hard drive from all user accounts. Proxy server: For those users who are using a proxy server.
4. After that, select the required folder/subfolders from the screen.

   

5. Then choose the desired format or application from the saving list.

   

6. Now apply the required advanced filters and select the destination to save Outlook 365 emails to hard drive.

   

7. Hit the “Backup” button to save Office 365 emails to hard drive easily.

   

For more detailed features, you can read on the mentioned main page. Download the software now to see how it works.

The software provides multiple options to backup Outlook 365 emails to external hard drive. You can choose any file format like: PST, EML, PDF, MSG, etc. You can also check software compatibility and working efficiency. Simply use demo version and  check working.

Time to Say Goodbye

Taking backup of your crucial data is the most important step for all users, who are using web-based email services for many purposes. So, this blog describes the methods to save Outlook 365 emails to hard drive with complete information. The above passage mentions both manual and expert solutions to backup Outlook 365 emails to hard drive. Please select the method that best suits your requirements.