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Export Exchange Mailbox to PST for Outlook All Versions

Rollins Duke   Contributor
Published On October 16th, 2023 • 5 Min Read

export Exchange mailbox to PST

In this blog, we are going to provide detailed information on how to export Exchange mailbox to PST file format. Simply read the post and follow instructions to easily convert Exchange mailbox to PST format. Let’s get started!

Exchange Server architecture and infrastructure is regularly increasing to meet the high-end demands of IT. It is the largest communication management application developed by Microsoft which keeps on introducing new technologies, and built-in tools to move, advanced strategies, transfer, and backup large scale of information.

Microsoft developed Exchange server to manage email and contacts management over the organizations. It provides a safe way for email communication. Taking regular or cyclic backup is always helps in contingency.  So, let us move to the solution part and easily convert Exchange mailbox to PST format.

Methods to Generate a PST file from your Exchange mailbox

There are two different methods that allows users to convert Mailboxes from Exchange to PST and access it without Exchange environment.

  1. Third-party Tool to convert Exchange mailbox to PST
  2. Free Solution to Create PST from Exchange Mailbox

Method-1: Use Exchange to PST Exporter Tool 

Exporting Exchange mailbox to PST format is never easy  for professional and home users. But using   Verified Email Backup Tool it becomes quite easy. It proves easy to use GUI and allows to export Exchange Mailbox to PST format without any limitation.

It has the ability to import unlimited mailboxes from Exchange Online to PST without losing a bit of information. The best thing about this software is that it has a very simple GUI. One can easily perform the export process by following these simple steps.

Apart from Exchange server the software allows to export mailbox from all popular cloud email applications. So, we can say that it is all in one solution to export emails form cloud based applications.

Download Exchange to PST converter software from the given button:


Steps to Backup Exchange Mailbox to PST Format

  • Launch software and select Exchange Server from the left panel to download all emails from Exchange Server to PST format.

  • Now, enter the credentials of Exchange Server, Server Name and click Login button.

  • Select the required PST option from saving options, required destination and click on the Backup button.

select pst to export Exchange mailbox to PST

  • Exchange to PST export tool start process of converting emails from Exchange Mailbox to PST file format.

export Exchange mailbox to PST done

Method 2: Generate a PST File From Your Exchange Mailbox Manually

If you want to go with the manual method then this process could be accomplished with two phases such as Windows Server Backup and another is Export mailboxes to PST. So, if you are having a deep knowledge of Exchange Server then you can manually perform this process else please don’t take a risk. There are also some limitations and drawbacks such as:

  • If the process is not well executed, there is a complete chance of data loss.
  • The process requires deep knowledge to avoid the risk of data loss.
  • Windows Server Backup is not installed by default on the server 2008.

For this you have use PowerShell cmdlets to accomplish the export process of Exchange mailbox to PST format.

Why Export Exchange Mailbox into PST Format?

In today’s era, the regular backup of your data or save them into another platform is needful in order creating to avoid data loss. It can occur due to the following reasons such as:

  • Exchange Server crash
  • Its file getting corrupt due to any issue
  • An important mail got deleted accidentally
  • Unavailability of MS Exchange Server
  • Any unexpected disaster may lead to data loss

To avoid such type of issue, it is recommended to create a copy of your data in another place. One such place is MS Outlook. Users can easily save Exchange Server data to PST format.

Why Choose Third-Party Exchange to PST Converter Tool?

  • One can easily export Exchange to PST as the software asks for only Exchange credentials.
  • The tool allows to easily convert Exchange to PST which can be easily imported into any version of Exchange Server.
  • It allows you to browse the required destination path to save the exported Exchange Server mailboxes as per the need.
  • During the installation, the application allows you to change the default language as per your requirements for Exchange Server to Outlook migration.
  • There are no file size limitations to download Exchange Online mailboxes to Outlook PST without losing information.
  • Exchange Server to PST converter is operable on any edition of Windows Operating system such as 10, 8, 7, XP, etc.
  • For just performing the migration process, the tool does not require the installation of Microsoft Outlook application.
  • While exporting the tool always preserves all the database such as emails, attachments, contacts, calendars, etc.
  • The software to Create a PST backup of your Exchange mailbox. also has a separate option “I am Admin”. Using this option, one can easily backup Exchange database directly.


Professional software like Exchange to Outlook Converter provides the extensive features to export Exchange Server Online to PST without facing any trouble. The tool allows saving space facility by creating a selecting backup. So, try the application and get the unlimited and secure backup from Exchange to PST file format.



By Rollins Duke

Rollins Duke is a content curator with a unique blend of technical expertise. Specializing in email migration, data backup, and conversion, He has a proven track record of simplifying complex processes. As a content creator, Rollins excels in presenting information in a clear and engaging manner.