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How to Export Exchange Mailbox to PST in Outlook 2019, 2016 & Earlier Edition ?

Editorial Team | Modified: 2021-09-03T11:41:56+00:00|Outlook

Summary: In this blog, we are going to provide detailed information on how to export Exchange Mailbox to PST format. So, if you are thinking to convert Exchange Server to Outlook PST format then please keep reading the blog.

Exchange Server architecture and infrastructure is regularly increasing to meet the high-end demands of IT. It is the largest communication place by Microsoft which keeps on introducing new technologies, and built-in tools to move, advanced strategies, transfer, and backup large scale of information.

How to Export Exchange Mailbox to PST?

There are two methods to convert Mailboxes from Exchange to PST:

  1. Third-party Tool
  2. Manual Method

Exchange Mailbox to Outlook PST Export Tool

Exchange Server to Outlook PST Backup Tool is a trouble-free utility in order to export Exchange Mailbox to PST format. It has the ability to import unlimited mailboxes from Exchange Online to PST without losing a bit of information. The best thing about this software is that it has a very simple GUI. One can easily perform the migration by following these simple steps:

Download the software from the given button:


  • Run the software and select Exchange Server from the left panel to download all emails from Exchange Server to Outlook.

  • Now, enter the credentials of Exchange Server, Server Name and click Login to export Exchange to PST.

  • Select the required email folders, PST from saving options, required destination and click on the Backup button.

  • The Exchange to PST export tool begins converting emails from Exchange Server to Outlook format.

Manual Process

If you want to go with the manual method then this process could be accomplished with two phases such as Windows Server Backup and another is Export mailboxes to PST. So, if you are having a deep knowledge of Exchange Server then you can manually perform this process else please don’t take a risk. There are also some limitations and drawbacks such as:

  • If the process is not well executed, there is a complete chance of data loss.
  • The process requires deep knowledge to avoid the risk of data loss.
  • Windows Server Backup is not installed by default on the server 2008.

Why Create Exchange Server Backup to PST ?

In today’s era, the regular backup of your data or save them into another platform is needful in order creating to avoid data loss. It can occur due to the following reasons such as:

  • Exchange Server crash
  • Its file getting corrupt due to any issue
  • An important mail got deleted accidentally
  • Unavailability of MS Exchange Server
  • Any unexpected disaster may lead to data loss

To avoid such type of issue, it is recommended to create a copy of your data in another place. One such place is MS Outlook. Users can easily save Exchange Server data to PST format.

Why Choose Exchange Server to Outlook Migration Tool ?

  • One can easily export Exchange Online to PST as the software asks for only Exchange credentials.
  • The tool allows to easily convert Exchange to PST which can be easily imported into any version of Exchange Server.
  • It allows you to browse the required destination path to save the exported Exchange Server mailboxes as per the need.
  • During the installation, the application allows you to change the default language as per your requirements for Exchange Server to Outlook migration.
  • There are no file size limitations to download Exchange Online mailboxes to Outlook PST without losing information.
  • Exchange Server to PST Converter is operable on any edition of Windows Operating system such as 10, 8, 7, XP, etc.
  • For just performing the migration process, the tool does not require the installation of Microsoft Outlook application.
  • During the migration, the tool always preserves all the database such as emails, attachments, contacts, calendars, etc.
  • The software to export Exchange mailbox to PST also has a separate option “I am Admin”. Using this option, one can easily download all the Exchange accounts.


Professional software like Exchange to Outlook Converter provides the extensive features to export Exchange Server Online to PST without facing any trouble. The tool allows saving space facility by creating a selecting backup. So, try the application and get the unlimited and secure backup from Exchange to Outlook PST.