How to Migrate Email from Gmail to Office 365? Get Steps

Do you want to migrate email from Gmail to Office 365 but do not know how to? Worry not! Gmail and Office 365 both are cloud services and switching between these platforms for mailing services is a common need. Today we are here with another technical guide where we will teach you how to transfer email from Gmail to Office 365 easily with a step-by-step tutorial. Start reading the article to learn about the best and simplest methods.

Gmail and Office 365, both are popular email services but with various key differences. Gmail is a free email service that allows you to send/ receive emails and integrate with other Google services. However, Microsoft Office 365 is a paid subscription service which is a professional mailing platform, that provides a variety of productivity tools like Word, Excel, PowerPoint, Outlook, OneDrive, etc.

Many times, users wonder if they can migrate Google Mail to Office 365. While migrating data from a Gmail account to a Microsoft 365 account is one of the most common requirements for every Gmail user who wants to experience a professional interface and enhance their email management Data is like that valuable stone that no one can afford to lose. It is accurate without any loss and is something that any user wants. After learning about the brief of Gmail and Office 365 and their necessities of migration, let’s learn about how to migrate Gmail to Office 365.

How to Migrate Email from Gmail to Office 365?

In the following methods, we have discussed two methods that the majority of organization professionals use to transfer Gmail to Office 365. The first method involves a manual process, therefore for the second method, we will use the migrate Gmail to Office 365 tool. Both methods are thoroughly explained below along with their steps:

Method 1: Transfer Email From Gmail to Office 365 Manually

The manual method is quite lengthy. That is why we have split them into multiple steps to make you easily understand. There are 6 major steps to perform Gmail to Office 365 migration manually:

Step 1: Prepare to Migrate

• Before you migrate email from Gmail to Office 365, make sure you have a verified Gmail domain.
• Also, Save all your Gmail information including emails, contacts, etc, in a single Gmail spreadsheet.
• Stable internet connection to avoid any obstruction.

Step 2: Export Gmail Data

Now it’s time to export all your Gmail data with the help of Google takeout. To do this, follow the steps mentioned below and transfer email from Gmail to Office 365:

1. Open and log in to Google Takeout using your Gmail account.
2. Select the data and information you want to move to Office 365. Hit Next.
3. Choose destination, frequency, file type & size, then Click on Create Export.

Step 3: Generate a CSV File

Take the help of an Excel spreadsheet and make a list of all Gmail users along with their credentials. To do this, follow the steps listed below:

1. Open Microsoft Excel.
2. Enter the email address and password of all Office 365 accounts.
3. Finally, save this file in a CSV format.

Step 4: Setup Gmail to Office 365

Finally, you are ready to migrate email from Gmail to Office 365. Here we will simply connect these two accounts via IMAP and begin the Gmail to Office 365 migration.

1. Open Exchange Admin Center and log in using your admin account.
2. Select the Recipients option available in the left panel.
3. Then, click on the Migration button and then hit Migration endpoints.
4. Now tap on the New + button and then select IMAP.
5. Enter your Gmail IMAP server details and choose the default option.
6. Now your Gmail account will start synching with Office 365.
7. Enter the endpoint name and click New to transfer Gmail to Office 365.

Step 5: Migrate Gmail to Office 365

So just after creating the migration endpoint, you can transfer email from Gmail to Office 365 via the Office 365 admin center.

Step 6: Update DNS Records

Lastly, you have to update DNS records to migrate email from Gmail to Office 365. It will take MX Records to route the incoming emails and then set up the Office 365 account to finally receive all to the respective account.

Also Read: How to Migrate Emails from Gmail to iCloud?

Method 2: Migrate Gmail to Office 365 Account Using Outlook

1. Open Outlook on your computer.
2. Click on File, then choose Add Account.
3. Enter your Gmail account details and hit Connect.
4. Log in to your Gmail account when prompted.
5. In Gmail, go to Settings (gear icon), then click See all settings.
6. Head to the Forwarding and POP/IMAP tab.
7. Under the IMAP Access section, check the box for Enable IMAP.
8. Now, go back to Outlook and again click File > Add Account.
9. Enter your Office 365 email address and finish the setup Gmail to Office 365 migration process.
10. In Outlook, go to your Gmail inbox and pick the emails you want to move.
11. Right-click on the selected emails and choose Move > Other Folder.
12. Pick your Office 365 inbox or another folder where you want the emails.
13. Open your Office 365 inbox in Outlook to migrate email from Gmail to Office 365.
14. Verify that all the emails have moved successfully.

Note: The manual methods have several Gmail migration to Office 365 limitations, such as are time-consuming, lengthy, and too technical.

Method 3: A Trustworthy Solution to Transfer Gmail to Office 365 in Bulk

Email Backup Wizard is a single and foremost solution to migrate Gmail to Office 365. It is a multi-tasking backup application. Also, the utility enables the user to create a backup for 70 email client services. Gmail, AOL, Amazon work mail, and many other services are supported. These may be Web-based, Desktop-based, or Cloud-based. Here the backup created is completely secure and safe. Moreover, the software is compatible with all the versions of Windows and Mac Operating Systems, allowing you to transfer email from Gmail to Office 365 without any interruptions.

How to Migrate Email from Gmail to Office 365?

1. First of all, download the Gmail to Office 365 migration tool. Once you download the tool, Run the software to migrate Gmail to Office 365 on your system and select the Gmail Application.
2. Now, fill your Gmail account credentials and select the login button to transfer email from Gmail to Office 365.
3. Select the required Gmail folders that you want to migrate email from Gmail to Office 365.
4. After login, select the saving option as Office 365, the desired storage destination for newly exported files.
5. In the end, fill your Ofice 365 credentials. Now click Backup option to start Gmail to Office 365 migration.
6. The Gmail to Office 365 migration starts here.

Why Migrate Gmail to Office 365?

• Office 365 has many such features and it is mostly preferred over Gmail.
• Gmail uses labels rather than folders. Moreover, its interface is time-consuming and a bit outdated as well.
• Office 365 has a simpler interface with a drag-and-drop feature. Also, it makes it more convenient for the user to use it.
• With Office 365, there is no need to synchronize. PST files separately. All the data is stored online.
• Much more storage space is provided by Office 365 which lets the user transfer all the historical emails without archiving it.

Also Read: How to Download Old Emails from Gmail?

Some Specifications of Gmail to Office 365 Migration Tool

• This tool creates a backup in multiple file formats. The file formats include PDF, EML, MBOX, HTML, RTF and many more.
• The Gmail to Office 365 migration tool gives the facility to add multiple accounts. Moreover, all the accounts can be accessed together.
• The Utility provides a self-explanatory interface. It is user-friendly and simple to use. Also, the software also allows selective backup of email files using the Filter option.
• Also, the tool to migrate email from Gmail to Office 365 lets you download some specific messages using the Date filter option.
• The software does not need any other external applications to create backups. In fact, It is an amazing standalone application for Gmail to Office 365 migration.
• This product creates an IMAP backup software. This advanced feature gives some advantages over backup through local mailing software.
• The software to migrate Gmail to Office 365 comes with an Impersonation feature. Also, it allows you to save multiple or single mailboxes of your Microsoft Office 365 account.

Closing Words

We explored the top 3 effective methods and learned how to migrate email from Gmail to Office 365. If manual methods seem challenging then you can download the DEMO version which is available for free. Users can implement it to know the software according to their use and requirements. Through the above write-up, we suggest one of the simple, efficient, and appropriate solutions. Also, you can easily transfer email from Gmail to Office 365 in just a few steps. Gmail to Office 365 migration tool is a prominent solution for those who want an all-in-one medium for different conversions.