How to Save Gmail Message as PDF with Attachments?

We all often need to save Gmail message as PDF with attachments but are unaware of the right methods. However, there are various techniques that professionals always use whenever they need to download Gmail message as PDF with attachments. In this guide, we have explained all those step-by-step methods that will help you easily multiple emails including attachments and all other important data quickly without hassle.

Gmail: A Quick Overview

Gmail is one of the most popular email services offered by Google. It is free to access, allowing users to send, receive, and organize their emails with ease. Gmail is combined with a user-friendly interface, sophisticated spam filtering, and integration with several Google services, including Drive and Calendar. It can be accessed from any device and is convenient for both personal and business use.

Sometimes, we need to save Gmail message as PDF file to backup or share important information. However, it is a tricky task that requires the guidance of an expert solution. Here we have explained some of the best methods download Gmail email as PDF along with the attachments on Windows, Android, iPhone, and Mac. Continue reading and follow the few simple steps mentioned in the article.

Why Download Gmail Message as PDF with Attachments?

• Easy Backup: The PDF file formats are very easy to store and serve as a reliable backup of critically important emails. That is why some users want to download old emails from Gmail to PDF.
• Offline Access: You can view PDF files anytime anywhere, with or without an internet connection.
• Better Sharing: The PDF file format is very generic, which makes email sharing a lot easier.
• Preservation of Formatting: Saving emails as PDF retains the contents in their original format.
• Legal or Official Purposes: PDF files are required for legal or official purposes.

Also Read: How to Migrate Gmail Emails to Office 365?

How to Save Gmail Message as PDF with Attachments?

Here’s how you can download Gmail message as PDF using four simple methods. These steps allow you to download Gmail email as PDF format without losing any data. Let’s go through them one by one.

1. How to Save Gmail Emails as PDF on a Computer?

This method uses Gmail’s built-in print option to save Gmail message as PDF:

1. Open Gmail on your computer and log in.
2. Select the email you want to save and open it.
3. Click the Print option (usually at the top).
   
4. In the print dialog box, select Save as PDF as the destination.
   
5. Choose the folder where you want to save the file.
6. Press the Save button.
   

Note: This is a fast and easy way to save individual Gmail emails as PDFs. However, it’s not ideal for professionals because it does not allow you to download Gmail messages as PDFs in bulk. For large volumes of emails, this process can take a lot of time.

Also Read: Easy Steps to Move Gmail Folders to Another Gmail Account

2. Download Gmail Email as PDF on Android

Follow the steps explained below to save Gmail message as PDF on an Android device:

1. Open the Gmail app and log in to your account.
2. Select and open the Gmail email you want to save as PDF.
3. Tap on the three dots in the top-right corner.
4. Scroll down and select the Print option.
5. Pick the Save as PDF option and choose a location to save the file.
6. Hit the Save button at the end.

Note: This method may help you save a single or multiple Gmail emails as PDFs, but it can be repetitive and time-consuming. Additionally, you may lose the original formatting of all your emails.

3. Save Gmail Email as PDF on iPhone

Here’s how you can save Gmail message as PDF on an iPhone:

1. Open the Gmail app and log in.
2. Select the email thread and open it.
3. Tap the three dots and choose Print.
4. Select Save as PDF and choose the location.
5. Tap Save to finish.

Note: While this method works, it is still not efficient for saving multiple emails. Repeating the steps to save each email as a PDF takes time and effort. For bulk email conversion, it’s better to use a professional’s recommended advanced tool that automates the process.

These manual methods are simple but may not be ideal for saving large volumes of Gmail emails as PDFs. For professional use, consider advanced solutions that support bulk conversion to save time and avoid manual effort.

Also Read: How to Export Gmail Email to EML?

4. Easy Way to Save Gmail Message as PDF with Attachments in Bulk

The Email Backup Wizard is a powerful tool to download Gmail message as PDF with attachments in bulk. It lets you choose specific emails or folders for backup and carry on the backup accordingly, saving only that important data. This software runs on both Mac and Windows without a hitch and lets you convert Gmail emails to PDF without losing any attachments in minimal time. This Email migration service provides a very simple interface enables you to accomplish the task without technical knowledge. Be it for personal emails or business data, the software is fast, systematic, and easy for saving Gmail emails as PDF.

How to Save Gmail Email as PDF on Mac and Windows with Tool?

1. First of all, download the software to save Gmail message as PDF file on Windows or Mac.
2. From the list of Email Sources, choose Gmail as the option to download Gmail message as PDF with attachments in bulk. Now, enter your Gmail email address and click on Sign In with Google.
   
3. Enter the Password of your Gmail account and click on Login button.
   
4. Give all the necessary permissions to the trusted solution and click on the continue button.
   
5. Here, choose the required email folders that you want to save as PDF.
   
6. The tool gives many file-saving options. As we want to save Gmail message as PDF with attachments, choose PDF here.
   
7. Once you select all the required options, click on Backup to save Gmail emails to computer.
   
8. Within some time, all your selected Gmail messages will be saved on your PC in PDF format.

Features of Solution to Save Email from Gmail to PDF

• Selective Migration: The tool to save Gmail message as PDF allows you to migrate selective Gmail files as per your requirement.
• Bulk Transfer Gmail Files: Using the tool, you can easily save multiple Gmail as PDF.
• File Naming Option: To download Gmail message as PDF, you can choose the required file naming option as per your need.
• Secure Email Migration: The tool to download Gmail email as PDF is a standalone utility that does all the migrations ensuring complete security of our data.

Conclusion

In the above write-up, we have explained four simple and effective ways to save Gmail message as PDF with attachments in bulk on Mac, Windows, iPhone and Android devices. We explained step by step procedure for how to download Gmail message as PDF easily without losing original formatting. The G Suite Backup tool is a stand-alone utility to save Gmail emails as PDF file. It has a simple layout suitable for all types of users. You can download the Trial version of the solution to understand the utility better before investing in it.